Admin Officer

CHS South; Manchester; On-site; GBP 21,000 - 26,000; Full time

Job summary

CHS South is seeking an Admin Officer to join our dedicated team. This Grade 4, permanent, full-time role is 35 hours per week, term-time only plus one week, with a pro-rata salary of £23,459 (full-time equivalent £27,274).

The successful candidate will streamline administrative processes, support staff, pupils and families, and maintain accurate records with confidentiality. Excellent organisation, communication, and ICT skills are essential.

Qualifications

• Experience of clerical, administrative and financial work.
• Good numeracy and literacy skills.
• Strong organisational skills and ability to manage own workload.
• Proficiency with ICT systems (Word, Excel, databases).
• Excellent communication and interpersonal skills.

Responsibilities

• Welcoming visitors and handling enquiries by phone, email, and in person.
• Providing general administrative support (filing, photocopying, data entry).
• Arranging meetings and taking high-quality notes.
• Maintaining school records and display boards accurately.
• Supporting mail distribution and stock management.
• Using ICT systems such as Word, Excel and databases.
• Assisting with pupil welfare and first aid (training provided).
• Ensuring confidentiality and accuracy of information.

Skills

Clerical work

Numeracy

Literacy

Organisational skills

ICT proficiency

Communication

Teamwork

Adaptability

Safeguarding

First aid training

Arabic/Urdu/Punjabi

Job description

We currently have an exciting opportunity for an Admin Officer to join our fantastic team at CHS South.

This is a Grade 4 permanent full time post working 35 hours per week, term time only plus 1 week. The pro-rata salary is £23,459 and the full time equivalent is £27,274.

We're looking for:

We're looking for an organised and proactive administrator who thrives in a busy environment and takes pride in delivering an exceptional service. You'll be confident managing a varied workload, building positive relationships and using your initiative to improve processes and solve problems. Above all, you'll be committed to supporting our staff, pupils and families with professionalism, accuracy and care.

Main purpose of the job:

As an Admin Officer, you will play a pivotal role in supporting the smooth and effective operation of the school. You will provide high-quality administrative support across a range of functions, coordinate key processes, develop effective administrative systems and act as a trusted point of contact for staff, parents and external agencies. Through your organisation, attention to detail and professional approach, you will contribute directly to the success of the school and the wellbeing of its pupils.

Key responsibilities:

• Welcoming visitors and handling telephone, email and face-to-face enquiries
• Providing general administrative support (photocopying, filing, data entry, correspondence)
• Arranging meetings and taking high-quality notes
• Accurately maintaining school systems, records and display boards
• Supporting school with mail distribution and stock management
• Using ICT systems such as Word, Excel and databases
• Helping with pupil welfare and first aid (training provided)
• Ensure accuracy and confidentiality of all information produced

What you'll bring to the role:

This is a varied and rewarding role where your attention to detail and ability to multitask will make a real impact.

• Experience of general clerical, administrative and financial work
• Good numeracy and literacy skills
• Strong organisational skills and the ability to manage your own workload
• Confidence using ICT systems, including Word, Excel and databases
• Excellent communication and interpersonal skills, with the ability to build positive relationships
• Ability to work both independently and as part of a team
• Flexibility and a proactive approach to work
• A commitment to safeguarding, equality and supporting pupil wellbeing
• Willingness to undertake first aid training
• Additional language skills in Arabic, Urdu and/or Punjabi are highly desirable

All school staff are expected to share Prospere Learning Trust's commitment to safeguarding and promoting the welfare of children and young people. Specific safeguarding responsibilities are detailed in the attached job description.