Admin Manager

Ivy Lodge Care Limited; Haxby; On-site; GBP 23,000 - 27,000; Full time

Benefits offered by this job

Induction programme

Training and development

Pension

Blue Light Card

Free DBS

Free parking

Job summary

Ivy Lodge Care Limited is seeking an experienced Administration Manager for Ivy Lodge Care Home in Haxby, York. The role is full-time (30 hours per week) with an hourly rate of £14.50; you will provide daily operational support and oversee payroll and HR administrative tasks to ensure smooth running.

Working with the Home Manager you will manage IT systems supporting operations, maintain records, onboarding, and liaise with Finance and HR to ensure compliance and residents' wellbeing.

Qualifications

• NVQ in Business and Administration or equivalent
• Experience in a busy office environment, preferably a care setting
• Proficient in using business systems and databases
• Excellent numeracy and MS Excel skills
• Experience of HR administration and onboarding

Responsibilities

• Maintain financial records and reports with the Finance Department
• Purchase ad-hoc supplies and manage maintenance contracts
• Support the Home Manager during enquiries and admissions processes
• Maintain staff records and prepare payroll data (time and attendance)
• Onboard new employees and conduct screening, references, and DBS checks
• Coordinate staff inductions, contract changes and leavers with HR

Skills

Organised

IT systems

Payroll administration

HR administration

Teamwork

Education

NVQ in Business and Administration

Care setting experience

Tools

MS Excel

Job description

Administration Manager

Location: Ivy Lodge Care Home, Briergate, Haxby, York, YO32 3YP

Salary: £14.50 per hour

Hours: Full-time, 30hours per week, Monday to Friday with occasional weekends.

We are looking for an experienced Admin Manager who is exprerience as aPayroll & HR Administrator to work at our Ivy Lodge Care Home.

As the Admin Manager, you will be responsible for providing daily operational support in the Care Home to ensure the smooth and efficient day to day running of the Home and contribute to the provision of high-quality care to our residents.

Working closely with the Home Manager, you will ensure that our core business IT systems are actively managed to ensure they support the Home’s operational processes.

Benefits

• Comprehensive induction programme
• Ongoing training and development, the opportunity to build a career
• Workplace pension
• Employee discount scheme (Blue Light Card)
• Free DBS
• Free on-site parking

Responsibilities

• Working with the Finance Department, maintain accurate records, reporting and control of financial processes.
• Purchasing of ad-hoc supplies and ensure maintenance contracts are in place.
• Support the Home Manager with the Enquiry process for the Home ensuring all enquiries are dealt with in a proactive and efficient manner.
• Maintain staff records, prepare time and attendance data for payroll, ensure compliance standards are maintained.
• Onboarding of new employees including screening interviews, carrying out reference checks, right to work checks and DBS checks
• Arrange staff inductions, changes in contract and leavers in liaison with the HR Department.

Education, Skills and Experience

We are looking for an extremely organised, action orientated individual who is highly proficient in working with operational IT systems. The ideal candidate will have the ability to manage, maintain and manipulate date and will be able to establish good working relationships, working effectively as part of a team.

• Preferably have an NVQ in Business and Administration or equivalent
• Have previous experience of working in a busy office environment, preferably a care setting
• Be highly experienced and competent in use and management of business systems and databases
• Have experience of flexibly multi-tasking in a varied role
• Be financially literate with proficient numeracy skills and excellent working knowledge of MS Excel
• Have experience of HR administration and onboarding of new employees

About Us

Welford Healthcare was founded in 2017 with the goal of building a boutique collection of quality care homes across the UK. Our strategy is to grow our business by acquiring mature care homes with quality foundations and strong potential for improvement and by investing in our people and our properties to ensure our homes are always inviting and homely. Whilst we are a growing business, we never lose sight of our primary and enduring purpose which is to provide good quality care for vulnerable adults. As we acquire new homes, we leverage our resources and expertise to ensure that the homes we run always have our residents’ wellbeing at their hearts.

Our senior leadership team has extensive experience of operating, opening and acquiring quality care homes with proven track records in regulatory compliance and running commercially successful businesses where meeting the needs and ensuring the happiness of our residents and our teams are the cornerstones of our approach.