Admin Coordinator- Cardiff

Penguin Recruitment; Cardiff; On-site; GBP 12,000 - 18,000; Part time

Job summary

Penguin Recruitment seeks an Admin Coordinator for their Cardiff office on a part-time basis. The role includes managing daily administrative tasks, supporting staff, and overseeing project documentation while collaborating closely with the Operations Manager. Candidates must possess strong operational experience, excellent communication skills, and knowledge of relevant software tools like Sage Line 50.

Benefits

Flexible part-time working

Substantial benefits

Generous annual leave

Qualifications

• Prior admin and operations experience required.
• Experience managing complex spreadsheets and answering queries.
• Ability to support the Operations Manager with HR-related tasks.

Responsibilities

• Answer customer queries and manage software dispatch.
• Support staff organization, including booking meetings and training.
• Manage project timescales and raise invoices using Sage Line.

Skills

Communication

Organisational skills

Advanced Microsoft Excel

Advanced Microsoft Word

Tools

Sage Line 50

Job description

My Client, a market leading Environmental Consultancy who specialise in Hydrology and Environmental Management, is searching for an Admin Coordinator to join the team on a part time basis for their Cardiff office.

This exciting opportunity offers part-time working (22.2 hours a week) from their Cardiff Office.

Candidates are required to have prior admin and operations experience. You will have experience supporting and organising staff diaries, managing complex spreadsheets and answering phone and email queries from staff and customers.

You will be expected to have excellent communication and organisational skills and advanced knowledge of Microsoft Excel and Word. It is also beneficial for applicants to reside locally and have accounts experience using Sage Line 50 software.

As an Admin Coordinator you will be expected to support the Operations Manager to assist with queries and requests from Clients and the team.

You will be expected to complete the following;

-Answer phone and email queries from customers relating to software sales and software support, ensuring software is dispatched and sales figures are recorded. You will also be expected to work as part of the reception team, answering general enquiries and passing messages to the team.

-Staff support and organisation including booking meetings and training courses, purchasing software/IT equipment and documenting/approving holiday requests.

-Administration managing and documenting project timescales including start dates, progress, creating reminders for the team and advising when projects end. At this stage you will be expected to raise invoices and credits using Sage Line and cover sales ledger, purchase ledger, inputting invoices and credit control.

-You will be expected to manage and update complex internal spreadsheets relating to sales figures, internal knowledge base and document portals, maintaining GDPR best practice.

-Assist the Operations Manager with HR and recruitment for the team.

-Marketing and managing social media platforms (with support from external Marketing Agencies) to promote the services of the Company, creating newsletters and increasing social media presence of the firm.

This role is immediately available, and interviews will be conducted as soon as possible.

This opportunity offers flexible part-time working, substantial benefits and generous annual leave.

If this role is of interest to you please email . We have many more vacancies available on our website at (url removed). This is a permanent part time role.
Penguin Recruitment is operating as a Recruitment Agency in respect to this position

Job Info

Job Title:

Company:

Penguin Recruitment

Location:

Cardiff, Cardiff

Posted:

Closes:

Jul 11th 2025

Sector:

Administration

Contract:

Part Time

Hours:

Part Time

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