Admin Coordinator

Dorset HealthCare University NHS Foundation Trust; Southampton; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Join a leading NHS Trust as an Admin Coordinator, where you'll manage an admin team and support healthcare services with essential administrative functions. This dynamic role requires proven managerial skills, proficiency in Microsoft Office, and a commitment to outstanding patient care, all within an innovative work environment.

Qualifications

• Experience in staff management and coordinating admin teams.
• Proficient in Microsoft Outlook, Excel, and PowerPoint.
• Strong communication and organizational skills.

Responsibilities

• Acting as first-line supervisor to the Team Administrators.
• Ensuring compliance with attendance and sickness management policies.
• Maintaining records and providing sensitive reports.

Skills

Administrative skills

Time management

Communication skills

Tools

Microsoft Office

Job description

Are you a skilled and experienced Admin Coordinator?

Then come and join our team.

As an innovative service, we offer a hybrid of base and remote working to fit around the service and your home life.

This is an exciting time for someone to join a highly motivated, professional, and committed team. We are looking for someone with energy, enthusiasm, and a high level of managerial skills and experience. The ideal candidate will have experience in staff management, coordinating the work of the admin team, managing HR-related queries, developing procedures, preparing and reviewing reports, and liaising with managers, practitioners, clients, and external professionals. The Admin Coordinator is a key part of the service’s leadership team and supports the service and modality leads.

All staff work as part of a team and receive regular senior management support. Good administrative, time management, and communication skills are essential. The NHS Talking Therapies Southampton Steps2Wellbeing service prides itself on being innovative and is passionate about development.

We welcome enquiries and informal visits.

The responsibilities include:

1. Acting as first-line supervisor to the Team Administrators, maintaining performance, and ensuring standards and timescales are met.
2. Ensuring the Trust’s attendance and sickness management policies are adhered to by the team.
3. Maintaining records and providing sensitive reports, including waiting lists, using computerized systems, databases, and spreadsheets.
4. Providing information to patients, staff, carers, GPs, CMHTs, regarding patient care and service pathways, often involving delicate situations and confidentiality.
5. Proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint.
6. Organizing and prioritizing daily workload and contributing to developing new office procedures and systems.
7. Handling complex data accurately, such as confidential letters and breach recordings.
8. Attending meetings, taking minutes, and assisting in organizing conferences and away days.

At Dorset HealthCare, we’re committed to empowering people through outstanding healthcare services. We are a dynamic Trust, rated 'outstanding' by CQC in 2019, serving a population of nearly 800,000 across various locations.

Our workforce of 7,000 is dedicated, and we promote an inclusive environment that celebrates diversity and equal opportunities. Join us to build your career, challenge yourself, and contribute to a community-focused organization.

For further details or informal visits, contact:

• Name: Yasmin Falkner
• Job Title: Admin Coordinator
• Email: [e-mail]
• Telephone: [phone]