Admin & Attendance Officer

St Philip's RC Primary (Cavendish Road); Salford; On-site; GBP 21,000 - 25,000; Full time

Job summary

St Philip’s RC Primary School is seeking a permanent Admin Attendance Officer for 36 hours per week during term time. The role covers front-of-house duties, clerical support, pupil attendance and payments, safeguarding, first aid and effective communication with families and staff.

You will work with the Office Manager, SENCO and SLT to maintain systems and support admissions, events and wider school activities while ensuring confidentiality and data protection compliance.

Qualifications

• Front of House duties: welcome visitors, manage reception, telephone enquiries and visitor access.
• Administration duties: clerical support, correspondence, filing, record keeping and general office admin.
• School Systems: maintain pupil records, attendance and payment records using school management IT systems.
• Attendance: monitor attendance and punctuality, liaise with parents and external agencies, complete reports.
• Admissions & Events: support pupil admissions, trips, clubs, events and meetings.
• Finance & Payments: manage school payments, monitor balances and communicate with families.
• Safeguarding: follow safeguarding, confidentiality, data protection, health and safety procedures.
• First Aid & Medical: act as designated first aider and support medical needs and plans.
• Communication: liaise with parents, staff, leaders, governors and external professionals.
• IT Skills: confident use of Microsoft Office, Excel, email and school platforms.
• Teamwork: collaborate with Office Manager, SENCO, SLT and staff.

Responsibilities

• Facilitate a welcoming front-of-house experience for visitors and pupils.
• Provide clerical support and general office administration.
• Maintain accurate pupil attendance and payment records using school systems.
• Monitor attendance and liaise with parents and external agencies as required.
• Support pupil admissions, trips, events and wider school activities.
• Handle school payments and communicate balances to families.
• Support safeguarding and data protection procedures across the school.
• Act as first aider and manage pupil medical needs as required.
• Communicate professionally with parents, staff and external professionals.
• Use MS Office, emails, school management systems and telephony effectively.
• Work collaboratively with the Office Manager, SENCO and SLT.

Skills

Front of House

Administration

School Systems

Attendance

Admissions & Events

Finance & Payments

Safeguarding

First Aid & Medical

Communication

IT Skills

Teamwork

Job description

Admin Attendance Officer Permanent

36 hours per week (Term time only)

Pay scale: Grade 2B - Spinal Point 09 - 13

An opportunity for a permanent Admin Attendance Officer has become available at St. Philip’s RC Primary School.

Candidates must be able to demonstrate how they meet the following key factors for the post in order to be shortlisted for the role:

• Front of House: Welcome visitors, parents and pupils; manage reception, telephone enquiries and visitor access.
• Administration: Provide effective clerical support, correspondence, filing, record keeping and general office administration.
• School Systems: Maintain accurate pupil, attendance and payment records using school management and IT systems.
• Attendance: Monitor attendance and punctuality, liaise with parents and external agencies, and complete relevant reports and documentation.
• Admissions & Events: Support pupil admissions, school trips, clubs, events, meetings and wider school activities.
• Finance & Payments: Manage school payments, monitor outstanding balances and communicate with families as required.
• Safeguarding: Follow and support safeguarding, confidentiality, data protection, health and safety procedures.
• First Aid & Medical: Act as a designated first aider and support the management of pupils’ medical needs, care plans and medication.
• Communication: Liaise professionally with parents, staff, senior leaders, governors and external professionals.
• IT Skills: Confident use of Microsoft Office, Excel, email, school management systems, telephony and online platforms.
• Teamwork: Work collaboratively with the Office Manager, SENCO, Senior Leadership Team and wider school staff.

The successful candidate will be supported via supervision and have access to relevant CPD for the role.

Deadline for applications: 12th October 2026

Shortlisting: 16th October 2026

Interviews: 3rd November 2026

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This position is subject to an enhanced DBS Disclosure. An online search may be conducted for shortlisted candidates as part of due diligence checks in the recruitment process.

If you have lived or worked abroad for 3 months or more in the last 5 years or 12 months or more (whether continuously or in total) in the last 10 years whilst aged 18 or over, please refer to the link below for details for how to obtain your Certificates of Good Character

https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants

What we need from you if you are invited to interview:

• Passport/ID - You will be required to provide original documentation confirming your right to work in the UK. Successful candidates will also be required to provide proof of address.
• Qualifications/registrations if applicable for the role

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Supporting Documents

Admin Attendance Officer JD

Attendance Admin Officer Person Spec