Admin & Attendance Officer

Salford-Council; Salford; On-site; GBP 19,000 - 23,000; Full time

Job summary

St. Philip’s RC Primary School in Salford seeks a permanent Admin Attendance Officer to work 36 hours per week during term time. The role covers welcoming visitors, handling reception, and delivering clerical support across attendance, admissions, events, and school finances.

You will maintain accurate pupil records, liaise with families and external agencies, and uphold safeguarding and health & safety procedures. IT proficiency with MS Office and school systems is essential.

Qualifications

• Front of House duties including greeting visitors, telephone and reception handling.
• Clerical support, correspondence, filing, record keeping and general office administration.
• Maintain pupil and attendance records using school systems.
• Monitor attendance/punctuality and liaise with families and external agencies.
• Assist pupil admissions, trips, clubs and school events.
• Manage school payments and communicate with families on balances.
• Follow safeguarding, confidentiality, data protection and health & safety procedures.
• Act as designated first aider and support pupil medical needs and care plans.
• Communicate professionally with parents, staff, leaders and external professionals.
• Proficient use of Microsoft Office, school systems and email.

Responsibilities

• Provide effective clerical support and general administration.
• Capture and maintain accurate attendance records and report trends.
• Support admissions, trips and events for pupils.
• Handle payments and communicate with families regarding balances.
• Uphold safeguarding and health & safety procedures.
• Act as first aider and manage pupil medical needs as required.

Skills

Front of House

Administration

School Systems

Attendance Monitoring

Admissions & Events

Finance & Payments

Safeguarding

First Aid

Communication

IT Skills

Teamwork

Tools

Microsoft Office

Excel

Job description

Admin Attendance Officer – Permanent

36 hours per week –– (Term time only)

Pay scale: Grade 2B - Spinal Point 09 - 13

An opportunity for a permanent Admin Attendance Officer has become available at St. Philip’s RC Primary School.

Candidates must be able to demonstrate how they meet the following key factors for the post in order to be shortlisted for the role:

• Front of House: Welcome visitors, parents and pupils; manage reception, telephone enquiries and visitor access.
• Administration: Provide effective clerical support, correspondence, filing, record keeping and general office administration.
• School Systems: Maintain accurate pupil, attendance and payment records using school management and IT systems.
• Attendance: Monitor attendance and punctuality, liaise with parents and external agencies, and complete relevant reports and documentation.
• Admissions & Events: Support pupil admissions, school trips, clubs, events, meetings and wider school activities.
• Finance & Payments: Manage school payments, monitor outstanding balances and communicate with families as required.
• Safeguarding: Follow and support safeguarding, confidentiality, data protection, health and safety procedures.
• First Aid & Medical: Act as a designated first aider and support the management of pupils’ medical needs, care plans and medication.
• Communication: Liaise professionally with parents, staff, senior leaders, governors and external professionals.
• IT Skills: Confident use of Microsoft Office, Excel, email, school management systems, telephony and online platforms.
• Teamwork: Work collaboratively with the Office Manager, SENCO, Senior Leadership Team and wider school staff.

The successful candidate will be supported via supervision and have access to relevant CPD for the role.

Please note that this vacancy may close early if we receive a high volume of applications

Deadline for applications: 12th October 2026

Shortlisting: 16th October 2026

Interviews: 3rd November 2026

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This position is subject to an enhanced DBS Disclosure. An online search may be conducted for shortlisted candidates as part of due diligence checks in the recruitment process.

If you have lived or worked abroad for 3 months or more in the last 5 years or 12 months or more (whether continuously or in total) in the last 10 years whilst aged 18 or over, please refer to the link below for details for how to obtain your Certificates of Good Character

https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants

What we need from you if you are invited to interview:

• Passport/ID - You will be required to provide original documentation confirming your right to work in the UK. Successful candidates will also be required to provide proof of address.

• Qualifications/registrations – if applicable for the role

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