Admin Assistant

NHS Forth Valley; Livingston; On-site; GBP 15,000 - 21,000; Part time

Job summary

NHS Scotland is recruiting for a part-time general administrative and audio transcription support role within the General Medicine Directorate at St John's Hospital in Livingston. The post is permanent and pro-rata salary will apply. Applicants should note the UK right to work requirements and contact Nicola Codona for queries.

Closing date is 25 November 2026. We welcome applicants from all backgrounds and are committed to equality and diversity in our workforce.

Responsibilities

• Provide general administration services to the Medical Staff within the General Medicine Directorate at St John's Hospital.
• Perform audio transcription support tasks as needed to support clinical staff.
• Undertake clerical duties to maintain smooth department operations and meet deadlines.

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

AI tools like ChatGPT or Copilot can be great for planning and preparing your applicationbut your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It's fine to use AI for ideas or to check spelling and grammar, but don't let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand younot an AI tool.

To provide a general administration service and audio transcription support service to the Medical Staff within the General Medicine Directorate at St John's Hospital.

To undertake a range of clerical and administrative duties required to maintain the smooth running of the department and enable the team to achieve their objectives and meet required deadlines.

If after reading this information you have any questions, please contact Nicola Codona, Admin Team Lead on 01506 523826 or by email [e-mail]

Please note: As this post is part-time, the salary will be pro-rata.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

Reference: 264593

Contract Type: Permanent

Closing Date: 25/11/2026