264593 Admin Assistant

NHS National Services Scotland; Livingston; On-site; GBP 12,000 - 16,000; Part time

Job summary

NHS Scotland is seeking a part-time Administration Assistant to provide general administration services and audio transcription support to the Medical Staff within the General Medicine Directorate at St John’s Hospital. You will undertake a range of clerical duties to keep the department running smoothly and help the team meet deadlines, with a pro-rata salary and UK work eligibility.

We encourage applications from diverse backgrounds and support candidates with disabilities or long-term

Responsibilities

• Provide general administration services and audio transcription support to the Medical Staff within the General Medicine Directorate at St John’s Hospital.
• Undertake a range of clerical and administrative duties required to maintain the smooth running of the department and enable the team to achieve their objectives and meet required deadlines.

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

To provide a general administration service and audio transcription support service to the Medical Staff within the General Medicine Directorate at St John’s Hospital.

To undertake a range of clerical and administrative duties required to maintain the smooth running of the department and enable the team to achieve their objectives and meet required deadlines.

Please note: As this post is part-time, the salary will be pro-rata.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

If after reading this information you have any questions, please contact Nicola Codona, Admin Team Lead on 01506 523826 or by email [e-mail]