264593 Admin Assistant

NHS Lothian; Livingston; On-site; GBP 18,000 - 24,000; Part time

Job summary

NHS Lothian is seeking a part-time administrative support to provide general administration and audio transcription assistance to the Medical Staff in the General Medicine Directorate at St John’s Hospital. The role covers clerical duties to ensure smooth operation and timely delivery of tasks.

The post is pro-rata for part-time hours; training and guidance will be provided, with a focus on accuracy and compliance with NHS policies. For further information, contact the Admin Team Lead.

Qualifications

• General administration duties to support the Medical Staff within the General Medicine Directorate.
• Audio transcription support for clinical notes and records.
• Accurate data entry and document management using standard NHS procedures.

Responsibilities

• Provide general administration service to the Medical Staff within the General Medicine Directorate.
• Offer audio transcription support for clinical notes and correspondence.
• Assist in maintaining smooth running of the department and meeting deadlines.

Skills

Administrative support

Clerical duties

Audio transcription

Microsoft Office

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
AI tools like ChatGPT or Copilot can be great for planning and preparing your applicationbut your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.
  

Tip: Think of AI as a helper, not a substitute. We want to understand younot an AI tool.
To provide a general administration service and audio transcription support service to the Medical Staff within the General Medicine Directorate at St John’s Hospital.
To undertake a range of clerical and administrative duties required to maintain the smooth running of the department and enable the team to achieve their objectives and meet required deadlines.
For further information on what is included in the role and what skills/experience are being looked for, click on the links at the bottom of the screen to the job description and person specification. If after reading this information you have any questions, please contact Nicola Codona, Admin Team Lead on 01506 523826 or by email [e-mail]
Please note: As this post is part-time, the salary will be pro-rata.
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.
Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received.
We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.