Admin Assistant

Whittle Academy; Coventry; On-site; GBP 22,000 - 23,000; Full time

Job summary

Whittle Academy is looking for an Administration Assistant to join a supportive team across two sites, Whittle Academy in Coventry and Hearsall Academy. The role is term-time plus 5 days, 37 hours per week, with DBS clearance and references required.

The successful candidate will be well-organised, with good GCSE English and Maths, and strong communication skills. Prior school experience is advantageous, and the post requires commitment to safeguarding and office operations.

Qualifications

• Good standard of education including English & Maths (GCSE/Level 2).
• Excellent communication, organisation and interpersonal skills.
• Able to work on own initiative and as part of a team.
• Experience in a school/educational setting is advantageous.

Responsibilities

• Provide efficient administrative support across two primary sites (Hearsall Academy and Whittle Academy).
• Maintain office procedures and safeguarding with DBS checks and references where required.
• Support pupils, staff and visitors, ensuring a safe and well-organised environment.

Skills

Communication skills

Organisation

Team player

Attention to detail

GCSE/Level 2 English & Maths

Education

GCSE/Level 2 English & Maths

Job description

Job Title: Administration Assistant

Employment Status:Permanent

Working Hours: Term time only plus 5 days, 37 hours per week

Actual Salary: Grade 3 - £22,314- £23,393 pro rata, per annum

Required: As soon as possible

Location:Whittle Academy, Coventry

About the role

We are seeking to appoint an experienced Administration Assistant to join our friendly, supportive team. The successful candidate will be a well organised team player, demonstrate excellent attention to detail and have a clear undertstanding of office practice and procedures. Previous experience of working in a school/ educational setting would be advantageous.

The successful candidate will be based across two primary schools in our Trust, spending two days each week at Hearsall Academy and the remaining 3 working days at Whittle Academy. Adapatability and flexibility are therefor essential for this multi-site role.

We are looking for someone who:

• Has a good standard of education including English & Maths (GCSE/Level 2)
• Has excellent communication, organisation and interpersonal skills
• Can work on their own initiative and also work well as part of a team

All staff are expected to know what to do if they have concerns about a child, take on the responsibility for providing a safe environment and promoting children’s welfare, undertake regular safeguarding and child protection training and, familiarise themselves with KCSIE part 1 and local policies and procedures as directed by the trust/academy.

The Appointment is subject to DBS enhanced clearance plus 2 suitable professional references.

About Whittle Academy

We are a vibrant and happy one-form entry school, sustaining ‘Good’ when visited by Ofsted in January 2024. Pupils are a credit to the school and are excellent ambassadors. They are right to be proud of their school. Parents say that Whittle Academy is a very special place. As part of the Inspire Multi-Academy Trust, we work in close partnership with Walsgrave CE Academy, Whittle Academy, Hearsall Community Academy, Stockingford Academy and Blue Coat C of E Academy. The links between the schools are both stimulating and supportive, enabling us to share best practice though collaborative working.

About Hearsall Academy

Hearsall is a thriving, diverse school in a fantastic Edwardian building, which has been serving the local community for over 100 years. We are proud of our warm and nurturing environment which is full of enthusiastic children and staff who are committed to supporting children to achieve their best.

Community is at the heart of everything we do and we work closely with our community of parents, carers, governors and extended families who provide invaluable support for the school including events and fundraising.

At Hearsall we are passionate about creating a learning environment and ethos which engages and motivates our learners to work hard and flourish. We want to develop children’s skills of independence, resilience, collaboration and respect to prepare them with life skills for the future. Our theme curriculum is carefully designed to inspire children and ensure they love learning with enriching and creative experiences.

Why work for us?

A career at Inspire Education Trust offers a rewarding future, with the opportunity to make a real impact on the lives and outcomes of our young people. We work hard to provide an environment which places staff wellbeing at the forefront of the agenda, as well as providing ample opportunities for personal and professional development.

As such, we offer a portfolio of benefits designed to enhance and support the working lives of our staff.

These include, but are not limited to:

• A highly supportive and committed senior leadership team
• Employee Assistance Programme which offers 24/7 confidential advice and support on a range of matters and free access to accredited counsellors
• A focus on staff wellbeing including a network of wellbeing champions and a supportive working environment
• Opportunity to join a committed and forward-thinking team of staff
• Employee Benefits platform providing staff access to a range of benefits such as shopping discounts

Closing date: 9am Friday 23rd October 2026

Interview date: Week beginning Monday 26th October 2026

We are committed to safeguarding and promoting the welfare of children and appointments will be subject to rigorous safeguarding checks including enhanced DBS and references. The postholder must share our commitment to safeguarding and promoting the welfare of children. Candidates who have been successfully shortlisted will be asked to complete a self-declaration to confirm any (non-protected) criminal disclosures or information that would make them unsuitable to work with children.

The post is exempt from the rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.

We aim to recruit the very best staff and welcome those from all backgrounds, communities and faiths (including non-faith individuals). Inspire Education Trust is clear about its responsibilities in embracing diversity and ensuring we recruit people of a high calibre based on their skills, abilities, and experience. As such, we welcome applications from a diverse range of candidates.

Following recommendations from Keeping Children Safe in Education (KCSIE) for an additional pre-employment check, with effect of 1st September 2022, please note an online search may form part of this recruitment process.

The role Admin Assistant will be classed as regulated activity. Any offer of employment will be conditional until satisfactory completion of all mandatory pre-employment checks. It is an offence to apply for this role if barred from engaging in regulating activity relevant to children.