Admin and Procurement Assistant

Richemont Iberia SL; Greater London; On-site; GBP 28,000 - 34,000; Full time

Job summary

Richemont Iberia SL in Greater London is seeking a diligent administrator to provide procurement and accounts support within the manufacturing division. You will process purchase orders, reconcile invoices, liaise with vendors, and help manage inventory and general factory stock.

You will also handle timesheets, payroll paperwork, and ERP data entry, while coordinating logistics for shipments and monthly management meetings.

Qualifications

• Proven administrative experience in procurement, production, or accounting.
• Strong analytical and numerical aptitude with high attention to detail.
• Exceptional written and verbal communication with stakeholders.
• Highly collaborative, proactive, and self-motivated.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Process, create, and track purchase orders in ERP.
• Reconcile invoices and match packing slips to POs; resolve basic billing discrepancies.
• Coordinate with vendors on order details, pricing, delivery, and availability.
• Monitor inventory and order general office and factory supplies.
• Track open orders and coordinate with warehouse for timely deliveries.
• Enter timesheets and payroll paperwork; resolve discrepancies with teams.
• Input approved hours into ERP and transfer to accounting system.
• Support production delivery report management and monthly logistics.
• Coordinate courier logistics and shipments.
• Undertake additional administrative duties as required.

Skills

Administrative experience

Analytical/numerical aptitude

Attention to detail

Communication skills

Collaborative/team oriented

Tools

Microsoft Office Suite

Job description

YOUR MISSION:

To provide essential administrative and operational support to both the Procurement and Accounts teams within the manufacturing division, ensuring efficient processes, accurate record-keeping, and smooth daily operations.

HOW WILL YOU MAKE AN IMPACT?

Procurement & Purchasing Support:

• Process, create, and accurately track purchase orders (POs) within the internal database or ERP system.
• Reconcile invoices, match packing slips with purchase orders, and efficiently resolve basic billing discrepancies.
• Liaise effectively with vendors to confirm order details, pricing, delivery schedules, and product availability.
• Monitor inventory levels and manage the ordering of general office facility supplies and consumable factory stock.
• Track the status of open orders and coordinate closely with warehouse or receiving teams to ensure timely and accurate deliveries.

Administrative & Accounts Support:

• Accurately enter all craft-related timesheets, and prepare the paperwork for payroll
• Investigate and resolve any timesheet discrepancies by liaising with Team Leaders, Craftsmen, and Machinists to maintain 100% accuracy in production hour accounting.
• Input approved hours into ERP and ensure correct transfer into the relevant accounting system or general ledger.
• Assist with production delivery report management and coordinate logistics for monthly meetings.
• Coordinate logistics and shipments with courier companies, ensuring efficient dispatch and receipt of materials.
• Undertake additional administrative duties and projects as required to support the manufacturing division's operations.

HOW WILL YOU EXPERIENCE SUCCESS WITH US?

• Proven administrative experience, ideally within a procurement, production, or accounting environment.
• Strong analytical and numerical aptitude with excellent attention to detail..
• Exceptional communication skills, both written and verbal, with the ability to interact effectively with internal and external stakeholders.
• Highly collaborative, team-oriented, positive, proactive, and self-motivated.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).