Accounts Administrator

Keenwood Joinery; Castledawson; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Private Healthcare

Career Development

Company Pension

Hybrid working where applicable

Job summary

A construction firm in Northern Ireland is seeking a skilled individual for an accounts and administration role. This position involves managing payroll transactions, processing invoices, and handling expenses. Ideal candidates will have experience in the construction industry and proficiency with accounting software like Sage. The role requires strong organizational and IT skills alongside the ability to manage various administrative tasks effectively. The firm offers a competitive pay package including private healthcare and opportunities for career development.

Qualifications

• Previous experience in accounts or administration role within the construction industry is desirable.
• Familiarity with accounting Sage software is required.
• A good understanding of payroll, HMRC requirements, and the Construction Industry Scheme (CIS) is required.
• Proficiency in accounting software and Microsoft Office, particularly Excel, is necessary.
• A high level of accuracy is needed for data entry and financial reporting.
• Strong time-management skills are needed to prioritize workloads.

Responsibilities

• Completing payroll transactions, managing employee time records, and resolving discrepancies.
• Processing and recording invoices, preparing customer invoices, and managing payments to suppliers.
• Processing expenses and preparing weekly and monthly financial reports.
• Supporting buying processes and negotiating with suppliers.
• Coordinating timely deliveries of materials and ensuring compliance with requirements.
• Managing day-to-day office admin and documentation.

Skills

Industry experience

Accounting software proficiency

Knowledge of regulations

Strong IT skills

Attention to detail

Organizational skills

Tools

Sage software

Microsoft Office

Excel

Job description

Payroll:Completing payroll transactions and handling payroll-related duties, managing employee time records, including verifying hours, processing timesheets for payroll, and resolving discrepancies.

Manage accounts payable and receivable:Process and record invoices, prepare customer invoices, and manage payments to suppliers.

Expenses: Processing expenses

Reporting:Preparing weekly and monthly financial reports and assisting with month-end and year-end processes.

Key Responsibilities

Supporting Buying processes

PO generation and reconciliation with supplier invoices, Job allocation

Sourcing and procurement:Researching and identifying potential suppliers, obtaining quotations, and assessing their reliability and performance.

Negotiation:Securing the best possible prices, terms, and delivery times with suppliers for both materials and subcontractors.

Contract and order management:Preparing and issuing purchase orders, raising orders for supplies, and preparing and maintaining contracts.

Logistics and delivery:Coordinating timely deliveries of materials and ensuring they arrive on-site as needed.

Compliance:Ensuring all procured materials and services meet safety, health, sustainability, and environmental requirements.

Managing day-to-day office admin and documentation

Query handling

Incoming and Outgoing mail, emails

Supporting all ISO General admin

Admin Support for Rental Portfolio

Skills, Knowledge & Expertise

Required skills and experience

Industry experience:Previous experience in an accounts or administration role within the construction industry is desirable.

Accounting software proficiency:Familiarity with accounting Sage software is required.

Knowledge of regulations:A good understanding of payroll, HMRC requirements, and the Construction Industry Scheme (CIS) is required.

Strong IT skills:Proficiency in accounting software and Microsoft Office, particularly Excel, is necessary.

Attention to detail:A high level of accuracy is needed for data entry and financial reporting.

Organizational skills:Strong time-management skills are needed to prioritize workloads.

Salary & Benefits:

We offer a Competitive and rewarding employment package, including Private Healthcare, Career Development, Company Pension and Hybrid working where applicable.

If you have the expertise and knowledge to fulfill this role.