Accounts Receivable Administrator - 22.5 hrs per week

CooperVision; Fareham; On-site; GBP 15,000 - 23,000; Part time

Benefits offered by this job

25 days holiday

Pension scheme

Healthcare cover

Life assurance

Wellness Platform

Discount contact lens scheme

LinkedIn Learning access

Job summary

CooperVision is seeking an Accounts Receivable Administrator for a part-time role in Fareham. You will manage customer accounts, post daily cash receipts, and resolve queries to ensure accurate balances.

The ideal candidate will have 2–3 years of administrative experience in a finance environment, strong communication skills, and the ability to work in a dynamic, multinational setting. The position offers a supportive team and opportunities for development.

Qualifications

• 2–3 years’ experience in an administrative role within finance.
• Experience in a large multinational company or Shared Service environment is preferred.
• Strong verbal and written communication skills.

Responsibilities

• Monitor assigned customer accounts for slow payment or overdue debt and follow up via phone or email.
• Post payments in the ERP system and allocate to invoices/credit notes daily.
• Respond to external customer and internal queries relating to balances, overdue debt, and invoices/credit notes.
• Generate and distribute customer statements monthly and issue appropriate dunning letters.
• Assist with period-end close and balance sheet reconciliations.

Skills

Communication skills

Confidentiality

Organizational skills

Multi-tasking

Tools

ERP system

Job description

Job Description

Job title: Accounts Receivable Administrator - part time (22.5 hours per week)

Department: Finance

Location: Fareham, Hampshire

GLS: P01

Working hours: 22.5 hours per week (3 days - flexible on which days)

A brighter future awaits you

Job summary

As the Accounts Receivable Administrator of our Finance Team, you will be responsible for overseeing customer accounts, daily cash postings and allocations, account maintenance and customer query resolution.

Responsibilities

• Monitoring assigned customer accounts for slow payment or potential overdue debt in accordance with agreed or contractual payment terms and CooperVision Cash Management Principles. Follow up as appropriate via telephone or email to ensure payment is either forthcoming or received.
• Posting into the ERP system payments received and allocating against the relevant invoices and / or credit notes daily to ensure that reported account balances are accurate, correctly aged (according to agreed or contractual payment terms) and fairly stated.
• Responding to and satisfactorily resolving external (Customer) and internal (Customer Services, Commercial / Sales etc.) queries relating but not limited to account balances, overdue debt and copies of invoices or credit notes.
• Generating and distributing customer statements monthly or as requested and the appropriate Dunning letters in respect of overdue debt.
• Generating credit reports on customers and providing assessment of customer payment performance.
• Assisting the Accounts Receivable Manager and / or Supervisor in ensuring that period end close requirements are completed accurately and in accordance with the agreed close timelines. This will include but is not limited to, providing relevant information for the calculation of appropriate provisions for potential bad debts and the completion of Balance Sheet reconciliations.
• Ensuring that all company policies and procedures are adhered to including but not limited to, Approval Matrix, TCC and / or CooperVision accounting or operational policies.

A Full Job Description Is Available Upon Request.

About you

You must be able to operate in a dynamic and changing environment, manage multiple deadlines, display a high level of professionalism and organisational skills, maintain confidentiality as necessary and have strong verbal and written communication skills whilst supporting the principles of a Shared Service Centre by understanding the needs of the customer, constantly aiming to exceed customer expectations as well as adopting a continuous improvement approach.

You will ideally have 2-3 years’ experience in an administrative position working in a dynamic financial or accounts environment within a large multinational company or Shared Service environment, however this is not essential.

What we offer

• You’ll receive competitive compensation and a fantastic benefits package including; 25 days holiday, pension scheme, healthcare cover, life assurance, access to our Wellness Platform to support you in mental health and wellbeing, a discounted contact lens scheme and much more!
• We are committed to our employees’ personal and professional development and offer extensive training to support your career growth and help every individual to reach their full potential. To help us achieve our goals, we’ll give you everything you need to help you achieve yours.
• We also provide access to LinkedIn Learning to help you develop in you career and grow with CooperVision

What you can expect

As a CooperVision employee, you’ll be welcomed into a diverse and progressive global business. We appreciate how important fostering a diverse and inclusive culture is and how different perspectives add value and contribute to our success. With our CooperPride, African Descent, Woman’s Impact Network and Mind Body and Wellbeing Employee Resource Groups, we offer opportunities for employees to learn and grow within an inclusive and safe space.