Accounts Payable Specialist: AI-Driven, Multi-Entity

Jobtailor; Manchester; On-site; GBP 26,000 - 32,000; Full time

Job summary

Jobtailor is seeking an Accounts Payable Administrator to join our finance team in the UK. You will code and post supplier invoices, run payment runs, reconcile statements, and maintain master data across multiple entities using Xero and QuickBooks Online.

Working under the Financial Controller, you will identify process improvements, assist with month-end close, CIS deductions, and liaise with suppliers to resolve queries while embracing automation and AI tools like Dext, ApprovalMax and

Qualifications

• Experience in accounts payable or purchase ledger.
• Strong accuracy and attention to detail.
• Ability to juggle deadlines across multiple entities.
• Comfortable with Google Workspace and learning new systems quickly.
• Friendly communication with suppliers and colleagues.
• Confidential handling of financial information.
• Interest in using technology and AI to reduce manual finance work.
• Experience with Xero and/or QuickBooks Online is advantageous; training provided.
• Familiarity with Construction Industry Scheme is helpful but not essential.

Responsibilities

• Process and accurately code and post supplier invoices across group entities (~1,000 per month).
• Use Dext to capture invoices and ApprovalMax to route approvals.
• Prepare weekly supplier payment runs and month-end runs.
• Reconcile supplier statements and resolve discrepancies.
• Maintain supplier master data and own the aged creditors ledger.
• Process subcontractor payments and CIS deductions under supervision.
• Support month-end close and balance-sheet reconciliations.
• Organise documentation and support audits.
• Identify manual tasks and drive automation improvements.

Skills

Accounts Payable Experience

Xero Proficiency

QuickBooks Online Proficiency

Attention to Detail

Process Improvement

Education

AAT (Advantageous)

Tools

Dext

ApprovalMax

Spendesk

Google Workspace

Xero

QuickBooks Online

Job description

Jobtailor is seeking an Accounts Payable Administrator to join our finance team in the UK. You will code and post supplier invoices, run payment runs, reconcile statements, and maintain master data across multiple entities using Xero and QuickBooks Online.

Working under the Financial Controller, you will identify process improvements, assist with month-end close, CIS deductions, and liaise with suppliers to resolve queries while embracing automation and AI tools like Dext, ApprovalMax and