Accounts Payable Assistant

Jobtailor; Manchester; On-site; GBP 26,000 - 32,000; Full time

Job summary

Jobtailor is seeking an Accounts Payable Administrator to join our finance team in the UK. You will code and post supplier invoices, run payment runs, reconcile statements, and maintain master data across multiple entities using Xero and QuickBooks Online.

Working under the Financial Controller, you will identify process improvements, assist with month-end close, CIS deductions, and liaise with suppliers to resolve queries while embracing automation and AI tools like Dext, ApprovalMax and

Qualifications

• Experience in accounts payable or purchase ledger.
• Strong accuracy and attention to detail.
• Ability to juggle deadlines across multiple entities.
• Comfortable with Google Workspace and learning new systems quickly.
• Friendly communication with suppliers and colleagues.
• Confidential handling of financial information.
• Interest in using technology and AI to reduce manual finance work.
• Experience with Xero and/or QuickBooks Online is advantageous; training provided.
• Familiarity with Construction Industry Scheme is helpful but not essential.

Responsibilities

• Process and accurately code and post supplier invoices across group entities (~1,000 per month).
• Use Dext to capture invoices and ApprovalMax to route approvals.
• Prepare weekly supplier payment runs and month-end runs.
• Reconcile supplier statements and resolve discrepancies.
• Maintain supplier master data and own the aged creditors ledger.
• Process subcontractor payments and CIS deductions under supervision.
• Support month-end close and balance-sheet reconciliations.
• Organise documentation and support audits.
• Identify manual tasks and drive automation improvements.

Skills

Accounts Payable Experience

Xero Proficiency

QuickBooks Online Proficiency

Attention to Detail

Process Improvement

Education

AAT (Advantageous)

Tools

Dext

ApprovalMax

Spendesk

Google Workspace

Xero

QuickBooks Online

Job description

• Process and accurately code and post around 1,000 supplier invoices per month across group entities
• Use Dext to capture invoices and ApprovalMax to route approvals
• Prepare and process several weekly supplier payment runs and month-end runs
• Reconcile supplier statements and resolve discrepancies
• Maintain clean and accurate supplier master data
• Own the aged creditors ledger, monitor AP ageing and follow up open or overdue items
• Process subcontractor payments, apply CIS deductions and help prepare monthly CIS returns under Financial Controller supervision
• Act as the first point of contact for supplier and internal invoice and payment queries
• Support month-end close and purchase-ledger balance-sheet reconciliations
• Organise documentation and support internal and external audits
• Identify manual tasks and improve AP processes through automation and AI
• Work across Xero and QuickBooks Online in a multi-entity group
• Report to the Financial Controller

Requirements

• Some previous experience in accounts payable or purchase ledger
• Genuine care for accuracy and attention to detail
• Ability to juggle deadlines across multiple entities
• Comfortable with Google Workspace and able to learn new systems quickly
• Friendly and confident communication with suppliers and colleagues
• Comfortable handling confidential financial information
• Keen to build a career in finance and grow with a fast-moving group
• Interest in using technology and AI to reduce manual finance work
• Exposure to Xero and/or QuickBooks Online is advantageous; full training provided
• Familiarity with Dext, ApprovalMax or Spendesk is advantageous
• Understanding of double-entry bookkeeping or early study towards AAT is advantageous
• Some knowledge of the Construction Industry Scheme is helpful but not essential
• Experience in a group or multi-entity finance environment is advantageous
• Expected to adhere to FCA Code of Conduct obligations

Core Competencies

Demonstrates expertise in accounts payable processes, including invoice coding, payment runs, and reconciliation, while leveraging tools like Xero and QuickBooks Online. Strong attention to detail and ability to improve processes through automation and technology are essential.

Highest-signal resume keywords

• Accounts Payable Experience
• Xero Proficiency
• QuickBooks Online Proficiency
• Attention to Detail
• Process Improvement

ATS Optimization Keywords

Hard Skills

• Invoice Coding
• Supplier Payment Processing
• Reconciliation
• Double-Entry Bookkeeping
• CIS Deductions

Soft Skills

• Friendly Communication
• Attention to Detail
• Ability to Juggle Deadlines

Certifications & Qualifications

• AAT (Advantageous)

Industry Keywords

• Construction Industry Scheme
• FCA Code of Conduct
• Multi-Entity Finance Environment

Tools & Technologies

• Dext
• ApprovalMax
• Google Workspace
• Spendesk