Accounts Payable Administrator

OCU; Stockport; On-site; GBP 24,000 - 32,000; Full time

Job summary

OCU Group is seeking an Accounts Payable Administrator to join the Group Services finance team in Stockport. The role reports to the Accounts Payable Manager and focuses on accurate invoice processing, compliance with VAT and internal controls, and timely supplier payments.

The ideal candidate will have strong numerical skills, attention to detail, and the ability to work efficiently in a fast-paced environment, with knowledge of the P2P cycle and willingness to learn and improve processes.

Qualifications

• Strong understanding of accounts payable processes.
• Experience with Dynamics 365 F&O preferred.
• Excellent attention to detail and accuracy in financial work.

Responsibilities

• Process end-to-end Accounts Payable, including invoice matching in D365.
• Approve invoices per delegated authority, including non-PO invoices.
• Respond to supplier queries and resolve discrepancies to meet SLAs/KPIs.

Skills

Attention to detail

Time management

Communication skills

Problem solving

Organisational skills

Ability to work independently

Education

AAT qualification

Tools

Microsoft Dynamics 365 F&O

Microsoft Excel

Job description

Description

We are currently seeking a detail-oriented and motivated Accounts Payable Administrator to join our finance team, reporting to the Accounts Payable Manager. The Accounts Payable Administrator will play a crucial role in ensuring the accurate and efficient processing of invoices and payments. The ideal candidate will possess strong numerical skills, attention to detail, and the ability to work effectively in a fast-paced environment.

The ideal candidate will possess strong attention to detail, a thorough understanding of accounts payable processes and demonstrate reliability, flexibility, initiative and role model behaviours in the team.

Department

Group Services

Location

Stockport

Key Responsibilities

• Manage end-to-end Accounts Payable processing, ensuring compliance with “No PO No Pay” and accurate invoice matching within D365.
• Process and approve invoices in line with delegated authority, including handling non-PO invoices and supplier rejections.
• Respond to supplier queries promptly, investigating and resolving discrepancies to meet SLAs and KPIs.
• Liaise with procurement and internal teams to resolve purchase order and payment issues efficiently.
• Oversee weekly payment runs (BACS, CHAPS, Faster Payments) and support cashflow management.
• Maintain supplier accounts, ensuring timely processing, reconciliation, and resolution of outstanding balances.
• Conduct regular reconciliations, manage unallocated cash, credit balances, and escalated complex issues.
• Build strong supplier and stakeholder relationships while driving process improvements and efficiency.
• Ensure compliance with VAT, CIS, internal controls, and audit requirements.
• Support month-end/year-end activities, reporting, audits, and finance-led projects.

Skills, Knowledge & Expertise

• Strong understanding of Accounts Payable processes and procedures, with proficiency in using accounting software (strong preference for Microsoft Dynamics 365 F&O) and Microsoft Excel.
• Excellent attention to detail and ability to work effectively both independently and as part of a team.
• Excellent organisational and time-management skills.
• Strong problem-solving abilities, with the capacity to identify issues, propose solutions, and drive process improvements.
• Good communication and interpersonal skills., with the ability to interact professionally with internal and external stakeholders.
• Ability to manage multiple priorities and deadlines in a fast-paced environment, with a proactive and solutions-oriented mindset.
• Possess in-depth knowledge of Accounts Payable processes with a comprehensive understanding of the Purchase to Pay (P2P) cycle.
• Willingness to adapt to change and embrace new technologies & processes to enhance productivity and performance.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.
• A proactive attitude and willingness to learn and take on new responsibilities.
• AAT qualification or working towards a relevant qualification would be advantageous.

To ensure that everyone has a fair opportunity to join our team, please inform us if you require any reasonable adjustments to our recruitment and interview process is, by emailing [e-mail].