Accounts Payable Specialist

Oxford Instruments; Belfast City District; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid working

Private medical insurance

Pension

Life assurance

Job summary

Oxford Instruments Andor is seeking an Accounts Payable Specialist to join the Finance Team in Belfast on a hybrid basis. You will process high volumes of invoices, code to the correct accounts, manage supplier queries and run bi-weekly payment runs using Sage 500 and Syteline.

Your role will maintain the vendor master, perform reconciliations, and collaborate with Supply Chain to resolve discrepancies, ensuring timely and accurate payments.

Qualifications

• 5 GCSEs including Maths and English (Grades A-C) or equivalent.
• Experience of working in a finance function dealing with a high volume of invoices and a variety of data.

Responsibilities

• Process multi-currency purchase order invoices in accordance with company procedures, matching invoices to PO system and resolving queries.
• Code and enter onto Syteline all non-stock purchase invoices daily and route to managers for approval.
• Handle invoice queries from internal departments and suppliers promptly.
• Prepare and process bi-weekly payment runs.
• Maintain the vendor master file and ensure supplier records are accurate.
• Complete bank reconciliations and monthly supplier statement reconciliations.
• Collaborate with Supply Chain on invoice queries and maintain organised AP files.

Education

GCSEs including Maths and English, Grades A-C

Tools

Sage 500

Syteline

Job description

At Oxford Instruments Andor we are devoted to accelerating the greatest scientific advancements of our age. It matters to us that the products we develop make a real difference to our customers and contribute significantly to their research. We want to deliver differentiated, accessible solutions to the widest possible scientific research and industrial communities. We are a market leading organisation with a diverse and inclusive environment.

We are hiring for an Accounts Payable Specialist will work in the OI Andor Finance Team reporting into the AP Team Leader. The Accounts Payable Specialist will be responsible for processing a large volume of invoices using Sage Line 500, working with suppliers and internal stakeholders.

Key Responsibilities are:

• Process multi-currency purchase order invoices in accordance with company procedures to include the matching of invoices to purchase order system and resolving queries
• Code and enter onto Syteline all non-stock purchase invoices received on a daily basis and distribute to relevant managers for approval on a timely basis
• Dealing with Invoice queries from internal departments and suppliers on a timely basis
• Prepare and process bi-weekly payment runs
• Maintain the vendor master file, ensuring supplier records are accurate and up to date
• Completion of bank reconciliation
• Completion of monthly Supplier Statement Reconciliations and reviewing creditors ledger on a regular basis to allocate open cash
• Work closely with the Supply Chain department in relation to invoices queries
• Maintain Accounts Payable files by filing all accounts payable documentation in an appropriate and organised manner

The AP Specialist will have:

• 5 GCSEs including Maths and English (Grades A-C) or equivalent
• Experience of working in a finance function dealing with a high volume of invoices and a variety of data

It would be highly desirable for the successful candidate to have:

• Experience within a Manufacturing environment
• Sage 500 experience

This position is based at our Belfast headquarters on a hybrid working model.

Informal enquiries may be directed to Louise Dooley Senior Talent Acquisition Specialist via email to [e-mail]

Please note on this occasion we are unable to provide sponsorship for visa applicants for this particular post, as such applicants must hold the right to work in the UK to be eligible.

Why Oxford Instruments Andor?

Our company values of being Inclusive, Innovative, Trusted and Purposeful are at the core of everything we do for our customers and our teams. At Oxford Instruments Andor, our employees are fundamental to our business success and we are delighted to provide a competitive and comprehensive benefits programme with a range of options to suit your lifestyle.

Oxford Instruments Andor provides employees with a competitive compensation & benefits package to suit your lifestyle.

• Health & Wellbeing- Mental Health First Aiders, Employee Assistance Programme (LifeWorks, Babylon and UnMind), Private Medical Insurance with BUPA for you and your dependents, Income Protection, Life Assurance and Personal Accident Insurance. Company sick pay and medical leave, Occupational healthcare Service, 2 days paid leave for volunteering each year
• Money & Lifestyle –Pension – employer contributory scheme (6%), Share Incentive Plan, Leave Purchase Scheme, Cycle to Work scheme, Car Salary Exchange Scheme, Tech Purchase scheme. Give as You Earn. Employee discount scheme. Free Parking Onsite.
• Career –Externally accredited training and development opportunities including support with professional qualifications, Service awards, Learning & development programmes.
• Work Life Balance – 187.5 holiday hours, 9 customary holidays. Flexible start and finish times, lunchtime finish on Fridays, Enhanced maternity pay, Enhanced paternity pay, Bereavement leave, 5 days wedding leave

Oxford Instruments Andor

Oxford Instruments Andor is the global leader in the pioneering and manufacturing of high-performance light measuring solutions, bringing together the latest developments in sensors, electronics, optics and software. Our ground-breaking low light imaging cameras, spectroscopy solutions and microscopy systems are being used to develop cures for cancer, explore deeper into space and examine clean energy sources. We are among the world’s most innovative companies in the Photonics industry, measuring light down to a single photon and capturing events occurring within 1 billionth of a second.

We are part of the wider Oxford Instruments Group which also includes NanoAnalysis, NanoScience, Asylum Research, Plasma Technology, X-Ray Technology, Imaris and Magnetic Resonance. At Oxford Instruments, we enable the world’s leading industrial companies and scientific research communities to image, analyse and manipulate materials down to the atomic and molecular level.

Oxford Instruments Andor is committed to equality of opportunity and welcomes applications from all. However, our employment monitoring data tells us that women, individuals from Black, Asian and Minority Ethnic (BAME) communities and people with a disability are currently under-represented therefore, we particularly welcome applications from these individuals. We are committed to ensuring our workplace is a safe, welcoming and inclusive place to work, which is why we subscribe to Equality Charter Marks.

Note to recruitment agencies: Oxford Instruments Andor operates a Preferred Supplier List, and we do not accept unsolicited agency CVs. Please do not forward candidate details in response to this advert, or to any Oxford Instruments employees or other company locations. Oxford Instruments is not responsible for any fees related to unsolicited CVs.