Accounts Payable Project Manager

Office Angels; Hutton; On-site; GBP 45,000 - 50,000; Full time

Benefits offered by this job

25 days annual leave + Bank Holidays

Christmas closure

Hybrid working

Pension scheme

Private Healthcare

Job summary

Office Angels is recruiting an experienced Accounts Payable Project Manager to join the client’s Finance team in Brentwood. You will lead strategic AP initiatives, drive process efficiencies, and oversee system implementations while ensuring robust controls and compliance across the business.

Working with Finance, IT, Procurement and external partners, you will manage ERP projects, e-Invoicing, and AP automation, coordinate testing and UAT, and promote best practices across regions.

Qualifications

• Demonstrated experience leading cross-functional projects and business change initiatives.

Responsibilities

• Lead Accounts Payable projects relating to ERP implementations, e-Invoicing solutions, and AP automation technologies.
• Coordinate testing, user acceptance activities, demonstrations, and project sign-off processes.
• Work collaboratively with project teams, IT, Finance, Procurement, and external vendors throughout project lifecycles.
• Review and evaluate existing AP processes to identify opportunities for automation and efficiency gains.
• Develop and implement standardised procedures across multiple regions and business units.
• Produce monthly KPI mapping reports and provide recommendations for continuous improvement.
• Drive best practice adoption across Accounts Payable teams.
• Build strong relationships with software providers, consultants, internal stakeholders, and key suppliers.
• Manage relationships with centralised suppliers, ensuring effective communication and operational efficiency.
• Conduct regular supplier meetings, oversee account reconciliations, and coordinate supplier recharge processes across all regions.
• Partner with the Head of AP to identify further supplier centralisation opportunities, including management of key relationships such as utility management providers.
• Support teams through system and process changes.
• Create and maintain process documentation, training materials, and user guides.
• Deliver training sessions and provide ongoing support to Accounts Payable teams.
• Monitor and enhance PPPR statistics, working closely with regional AP teams to improve Days to Pay performance and overall service delivery.
• Ensure new systems and processes comply with financial regulations and internal control requirements.
• Identify and mitigate project and operational risks.
• Support fraud prevention initiatives through strong process governance and controls.
• Oversee the day-to-day management of the NXG error reporting system.
• Work with stakeholders to explore and implement enhancement opportunities, including statement reconciliation solutions.
• Ensure system effectiveness and ongoing development in line with business requirements.

Skills

Cross-functional leadership

AP processes & controls

COINS & Dynamics 365

Excel & data analysis

Stakeholder management

Organisation & planning

Project delivery

Tools

COINS ERP

Microsoft Dynamics 365

Job description

Accounts Payable Project Manager

Location: Brentwood, Essex

Salary: 45,000 - 50,000

Benefits:

• 25 days annual leave + Bank Holidays
• Christmas closure
• Hybrid working
• Pension scheme
• Private Healthcare

We are seeking an experienced Accounts Payable Project Manager to join our client's Finance team and play a key role in shaping the future of their Accounts Payable function. This position combines project management, process improvement, stakeholder engagement, and operational oversight, making it ideal for someone who thrives in a fast paced environment and enjoys delivering meaningful change. Working closely with Finance, IT, Procurement, Buying Teams, and external partners, you will lead strategic Accounts Payable initiatives, support system implementations, drive process efficiencies, and ensure robust controls and compliance across the business.

Responsibilities

Finance Transformation & System Implementation

• Lead Accounts Payable projects relating to ERP implementations, e-Invoicing solutions, and AP automation technologies.
• Support the deployment and optimisation of enterprise systems, ensuring successful adoption and delivery.
• Coordinate testing, user acceptance activities, demonstrations, and project sign-off processes.
• Work collaboratively with project teams, IT, Finance, Procurement, and external vendors throughout project lifecycles.

Process Improvement & Standardisation

• Review and evaluate existing AP processes to identify opportunities for automation and efficiency gains.
• Develop and implement standardised procedures across multiple regions and business units.
• Produce monthly KCO Mapping reports and provide recommendations for continuous improvement.
• Drive best practice adoption across Accounts Payable teams.

Stakeholder & Supplier Management

• Build strong relationships with software providers, consultants, internal stakeholders, and key suppliers.
• Manage relationships with centralised suppliers, ensuring effective communication and operational efficiency.
• Conduct regular supplier meetings, oversee account reconciliations, and coordinate supplier recharge processes across all regions.
• Partner with the Head of AP to identify further supplier centralisation opportunities, including management of key relationships such as utility management providers.

Change Management & Training

• Support teams through system and process changes.
• Create and maintain process documentation, training materials, and user guides.
• Deliver training sessions and provide ongoing support to Accounts Payable teams.

Performance, Risk & Compliance

• Monitor and enhance PPPR statistics, working closely with regional AP teams to improve Days to Pay performance and overall service delivery.
• Ensure new systems and processes comply with financial regulations and internal control requirements.
• Identify and mitigate project and operational risks.
• Support fraud prevention initiatives through strong process governance and controls.

NXG Management

• Oversee the day-to-day management of the NXG error reporting system.
• Work with stakeholders to explore and implement enhancement opportunities, including statement reconciliation solutions.
• Ensure system effectiveness and ongoing development in line with business requirements.

Essential Skills & Experience

• Demonstrable experience leading cross-functional projects and business change initiatives.
• Strong understanding of Accounts Payable processes, controls, and best practices.
• Experience with finance and accounting systems, including ERP platforms such as COINS and Microsoft Dynamics 365.
• Advanced Microsoft Excel and data analysis skills.
• Excellent communication and stakeholder management abilities.
• Strong organisational, planning, and problem solving skills.
• Experience managing multiple priorities and delivering projects to deadlines.

Desirable

• Professional Accounts Payable qualifications, such as those offered by the Accounts Payable Association (APA).
• Experience within a multi-site or multi-region environment.
• Exposure to AP automation, e-Invoicing, and finance transformation projects.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.