Accounts Payable Manager - Hybrid & Process Leadership

FirstGroup; Swindon; Hybrid; GBP 29,000 - 48,000; Full time

Benefits offered by this job

Health & Wellbeing

Lifestyle perks

Pension and savings schemes

Travel pass

Job summary

GWR is seeking an experienced Accounts Payable (AP) Manager to oversee end-to-end AP, including invoice processing, payments, and supplier refunds, with a team of 4 AP staff. You will drive process improvements, maintain internal controls, and nurture supplier relationships in a hybrid Swindon office environment.

The role requires strong AP knowledge, VAT understanding, and experience in high-volume settings.

Qualifications

• Proficient in ERP systems, preferably SAP S4 Hana.
• Organised with the ability to prioritise workload.
• Able to establish relationships and communicate effectively with colleagues and stakeholders.

Responsibilities

• Manage full AP lifecycle including invoice receipt, coding, approvals and payments.
• Ensure invoices processed accurately per policy and regulatory requirements.
• Develop KPIs to measure AP performance and highlight areas needing attention.
• Monitor aged creditor balances and provide period-end reconciliations.
• Drive first-time matching and reduce aged balances in ledgers and cockpit.
• Review supplier statement reconciliations.
• Manage vendor master data for accuracy and reduced fraud risk.
• Ensure VAT compliance and work with Basware and RailSAP for automation.
• Build relationships with requisitioners, Procurement, suppliers and stakeholders to resolve issues.
• Complete Payment Practices Report and other governmental returns as necessary.
• Support internal and external audits.
• Continuously develop AP to improve Procure to Pay efficiency.
• Manage team performance and resources to meet period-end deadlines.

Skills

ERP systems (SAP S4 Hana)

Prioritisation

Stakeholder communication

Accounts payable expertise

Tools

SAP S4 Hana

Job description

GWR is seeking an experienced Accounts Payable (AP) Manager to oversee end-to-end AP, including invoice processing, payments, and supplier refunds, with a team of 4 AP staff. You will drive process improvements, maintain internal controls, and nurture supplier relationships in a hybrid Swindon office environment.

The role requires strong AP knowledge, VAT understanding, and experience in high-volume settings.