Accounts Payable & Expenses Administrator

Confidential; Glasgow; Hybrid; GBP 28,000 - 34,000; Full time

Benefits offered by this job

25 days holiday

Pension contributions matched up to 5%

Discretionary firmwide bonus up to 5%

Private medical insurance

Life assurance

Wellbeing support

Gym membership subsidy

Enhanced family leave

Job summary

Confidential in Glasgow is seeking an Accounts Payable & Expenses Administrator for a 12-month FTC. The role focuses on processing invoices, expenses and payments, while supporting a busy finance team.

You’ll be part of a large, collaborative function with flexible hybrid working and a salary of £30,900. Benefits include pension contributions, bonus potential, private medical insurance and more.

Qualifications

• Solid accounts payable experience with expenses processing.
• Experience in professional services is helpful but not essential.
• Strong Excel skills including pivot tables and data formatting.

Responsibilities

• Process supplier invoices, payments and reconciliations.
• Manage employee expenses and ensure policy compliance.
• Administer corporate credit cards and perform monthly reconciliations for 300+ users.
• Investigate discrepancies and resolve queries.
• Collaborate with colleagues and suppliers to maintain smooth payments and expenses workflow.
• Support wider accounts payable activities and process improvements.

Skills

Accounts payable

Expenses processing

Excel (pivot tables)

Attention to detail

Communication

Organised

Job description

Accounts Payable & Expenses Administrator

Glasgow £30,900 Hybrid Working 12-Month FTC

If you've built up good experience in accounts payable & expenses, & enjoy being part of a team where people help each other out, this could be an interesting next move.

We're recruiting for a leading law firm in Glasgow. It's a chance to join an established, friendly finance team, take responsibility for a varied workload & gain experience within a larger finance operation.

Although this is initially a 12-month contract, there's plenty to make the opportunity worthwhile, particularly if you enjoy working with good people, developing your skills & being part of a well-supported team.

What you'll be doing

You'll join a large team, working closely with the Team Managers & colleagues across the wider finance function.

Your responsibilities will include:

• Processing supplier invoices, payments & reconciliations.
• Managing employee expenses, ensuring claims are accurate & comply with company policies.
• Administering corporate credit cards, including monthly reconciliations for more than 300 users.
• Investigating discrepancies, resolving queries & following up outstanding transactions.
• Working with colleagues & suppliers to keep payments & expenses running smoothly.
• Supporting wider accounts payable activities & improvements to existing processes.

It's a busy role, so you'll need to be organised, comfortable managing deadlines & confident asking questions when something doesn't look right.

What we're looking for

You’ll already have solid accounts payable experience, alongside hands-on experience of processing & administering expenses.

You’ll also bring:

• Good Excel skills, including pivot tables, filters & formatting.
• Strong attention to detail & the ability to spot errors.
• Confidence communicating with colleagues & dealing with queries.
• A practical, organised approach & a willingness to get involved.

Experience in professional services would be helpful, but it's not essential. What's more important is your ability to understand processes, work accurately & communicate well with others.

What's on offer?

The Glasgow finance team has a friendly, approachable culture, with a relatively informal working environment & a strong sense of teamwork.

You'll also have access to learning and development opportunities, with the chance to broaden your understanding of other areas of finance.

The package includes:

• £30,900 salary
• Hybrid working, with approximately 50% working from home.
• 25 days' holiday plus bank holidays, increasing with service.
• Employer pension contributions matched up to 5%.
• Eligibility for a discretionary firmwide bonus of up to 5%, subject to firm performance.
• Private medical insurance, life assurance and wellbeing support.
• Gym membership subsidy and enhanced family leave benefits, subject to eligibility.

The team works together in the Glasgow office one day a week, with at least two office days expected each week. There's also some flexibility around start & finish times.

What happens after 12 months?

The role is a fixed-term contract while the firm considers its longer-term team structure.

There may be opportunities to secure a permanent position or move into another internal finance role, depending on future vacancies & business needs. Nothing is guaranteed, but you'll gain experience within an established international business & have the opportunity to build relationships across the finance team.