Accounts Payable Administrator

Sewell Wallis Limited; Glasgow; Hybrid; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Hybrid working

Bonus scheme

Holiday entitlement

Holiday exchange

Private medical insurance

Parental leave

Job summary

Sewell Wallis Limited in Glasgow is seeking an Accounts Payable Administrator for a 12-month FTC, starting ASAP. You will process supplier payments, expenses, and manage the corporate credit card programme with a hybrid working policy.

The successful candidate will have at least 2 years in accounts payable, strong administration skills, and attention to detail. The role offers a £28,000 starting salary, a generous bonus scheme, and holiday provisions.

Qualifications

• Experience working within Accounts Payable for at least 2 years.
• Experience handling expenses.
• Attention to detail and strong administration skills.
• Experience in the professional services industry would be beneficial, although not essential.

Responsibilities

• Process and reconcile supplier payments, direct debits, and staff/partner expense claims.
• Reconciling payments, issuing remittance advice to suppliers, and coordinating with Cashiers on bank reconciliations.
• Process supplier invoices, resolve stakeholder and supplier queries, and ensure accurate allocation to matters.
• Administer the expense management system and map expense types in collaboration with Finance Systems, HR, and Tax teams.
• Manage the corporate credit card programme, reconciling monthly statements for 300+ users, ensuring data feeds are processed.
• Analyze unapproved/unprocessed/draft expense items and manage employee starters/leavers per policy.
• Liaise with external auditors on tax queries and assist with AP-related projects.

Skills

Attention to detail

Administration skills

Multitasking

Accounts payable experience

Job description

Sewell Wallis are recruiting for an Accounts Payable Administrator for a well-established global professional services business in their Glasgow office. The position is a 12-month FTC starting ASAP.

What will you be doing?

• Processing and reconciling supplier payments, direct debits, and staff and partner expense claim payments through various banking portals.
• Reconciling payments, issuing remittance advice notifications to suppliers, and working with Cashiers to complete bank reconciliations
• Processing supplier invoices, resolving stakeholder and supplier queries, and ensuring transactions are accurately allocated to matters and processed promptly.
• Administering the expense management system, including expense types and mapping, in collaboration with Finance Systems, Financial Accountants, HR, and Tax teams
• Managing the corporate credit card programme, reconciling monthly statements for 300+ users, and ensuring expense, credit card, and travel data feeds are processed efficiently
• Analysing unapproved, unprocessed, and draft expense items, administering employee starters and leavers, and ensuring compliance with the expense policy.
• Liaising with external auditors on tax queries and working with Financial Accounts to reconcile balance sheet accounts.
• Supporting the wider Accounts Payable function, responding to stakeholder and supplier queries, and contributing to Accounts Payable-related projects as directed by the management team.

What skills are we looking for?

• Experience working within Accounts Payable for at least 2 years
• Experience handling expenses
• Attention to detail and strong administration skills
• Able to multitask and prioritise your workload
• Experience working in the professional services industry would be beneficial, although not essential.

What's on offer?

• 12-month FTC
• £28,000 starting salary
• Flexible, hybrid working policy
• Generous bonus scheme
• Up to 25 days holiday (rising to 28 days with service)
• Holiday exchange scheme
• Private medical insurance
• Enhanced parental leave