Accounts Payable Coordinator

Career Legal; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Career Legal, a global law firm with offices in key business centres, is seeking an Accounts Payable Coordinator in its London office. You will handle invoice processing, ensure timely authorisation, maintain supplier records and support cashflow through accurate payments.

The role requires experience in accounts payable within a large firm, familiarity with VAT rules and nominal ledger coding. You will liaise with US teams and manage monthly reconciliations, ensuring compliance and timely

Qualifications

• Experience in the Accounts Payable function in a global law firm environment.
• Experience of nominal ledger coding and VAT regulations.

Responsibilities

• Process all invoices promptly and route for authorisation.
• Update vendor codes and currencies; code to correct cost centres.
• Arrange weekly supplier invoice payments and raise payments by BACS/cheques.
• Perform daily direct debit postings and reconcile supplier ledgers.
• Maintain supplier bank details and chase outstanding items.
• Reconcile AP sub-ledger and monthly credit notes.
• Produce ad-hoc reports as required and check expenses as per policy.

Skills

Accounts Payable

VAT Regulations

Job description

ThisclientisgloballawfirmwithofficesinkeybusinesscentresacrosstheAmericas,AsiaandEurope.Thefirmemploysapproximately2000lawyers.TheirLondonofficehasaheadcountofcirca800andofficesintheCity

A permanent position has opened up for an Accounts Payable Coordinator to join their Accounts Department. You will process all the firm’s invoices on a timely and accurate basis, to optimise cash flow whilst minimising disruption to supply.

Responsibilities

• Ensureallinvoicesarepromptlydispatchedtobudgetholdersforauthorisation.Promptupdatingofallinvoicesensuringtheyarecorrectlyaddressedandupdatedtocorrectvendorcodesandcurrency.
• Checkandcodeinvoicestothecorrectcostcentres.ReclaiminputVATinaccordancewithHMRCguidelines.
• Arrangepaymentofsupplierinvoicesweekly.Processandpaycompanycreditcards.Prepareinput&raisingofcheques/BACSpaymentsandobtaincorrectauthorisation.
• Postvendorpaymentstothesystemandfillallbackuppaperwork.Dailydirectdebitpostings.
• Directmanagementandcontrolofcertainkeysupplieraccounts.
• Maintainpersonalexpensesreport/spreadsheetandchaseupasrequired.
• Ensureratesandrentinvoicesareprocessedandpaidpromptly.Updateandmaintainsupplierbankdetails.
• Reconciliationofsupplierledgersandstatementsastheyarriveensuringallqueriesarepromptlyfollowedup.
• ReconciliationofAPcreditorsledger,ensuringallcreditnotesaredealtwithmonthly.
• Processvariousmonthly/weeklyrecharges.Produceadhocreportsasrequired.
• Check&approveexpensesonadailybasisinaccordancewiththefirm’spolicy.Ensurecorrectcodingisusedandreceiptsareinorder.
• Reviewandupdateexpensesimports.Collatereceipts&postexpenses,reclaimVATinaccordancewithHMRCguidelines.
• LiaisewithUSteamtoensurealltechnicalissueswiththesystemarepromptlyresolved.Providesupporttousersasrequired.
• ArrangereimbursementofexpensesbyBACSonaweeklybasis.Updateandmaintainemployeebankdetails.
• Processmonthlysecondmentallowancepaymentsplusspecificsalarypaymentsasinstructed.
• ReporttoManagementAccounts&HeadofTreasuryregularlyforcashflowpurposesregardingpaymentsdue.
• SupervisionofoneAPAssistantonadaytodaybasis.Ensuretheevendistributionofdailytasksandmakesureinvoicesarepaidonatimelybasis.
• CheckandreleaseCHAPS,BACS&internationalpaymentsfromofficeandclientaccountsasrequired.
• Ensurestrictdeadlinesaremetatmonth/yearendsandthatallAPrecordsarepromptlyfiledandavailableforreviewasandwhenrequired.

CandidateProfile

• YouwillhaveexperienceintheAccountsPayablefunctioninagloballawfirmenvironment.
• ExperienceofnominalledgercodingandVATRegulations.

ImportantNotice

ItisCareerLegal’spolicy,asamatterofcourtesy,torespondtoallapplicationswithinthreeworkingdays.Howeverbecauseofthevolumeofapplications,wearesometimesunabletorespondtoindividualcandidates.Ifwehavenotcontactedyouwithinthreeworkingdaysyourapplicationhasbeenunsuccessfulandyourdetailshavenotbeenretained.Thankyou.