Accounts Payable Assistant

Ryder Reid Legal; Greater London; Híbrido; GBP 26.000 - 36.000; Tempo integral

Resumo da vaga

US Law Firm in London is seeking an Accounts Payable Assistant to join its Finance team on a hybrid basis (3 days in office, 2 remote). You will support invoice processing, supplier management and payment runs across London and Brussels offices.

You will work closely with the Accounts Payable Supervisor and Finance Manager, ensuring VAT validity, accuracy of records, and timely expense processing, delivering high-quality service to partners and staff.

Qualificações

• Previous experience in Finance, Accounts Payable or law firm environment is advantageous but not essential.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication.
• Strong attention to detail and accuracy.
• Proactive, solutions-focused and eager to learn.
• Good Microsoft Office skills, particularly Excel, Word and Outlook.
• Ability to work independently and as part of a team.

Responsabilidades

• Invoice processing - Review invoices and expense claims for accuracy, VAT validity and compliance with firm policies.
• Supplier management - Maintain supplier records, onboard new vendors and ensure verification procedures are followed.
• Vendor controls - Manage vendor callback processes and maintain accurate records.
• Payment processing - Prepare and coordinate payment runs for approved invoices and expense claims.
• Expense administration - Process and manage employee expenses through the firm's finance systems.
• Stakeholder support - Liaise with Partners, secretaries, suppliers and Finance colleagues to resolve queries.
• General ledger support - Ensure expenses are coded correctly and reflected in financial records.
• Customer service - Deliver high level of support to internal and external stakeholders.
• Team support - Assist with wider Accounts Payable and Finance projects.

Ferramentas

MS Office (Excel, Word, Outlook)

Descrição da vaga

Accounts Payable Assistant

London | US Law Firm | Hybrid (3:2)

A prestigious US law firm is seeking an Accounts Payable Assistant to join its London Finance team. This is an excellent opportunity for an ambitious individual looking to build a career within legal finance, supporting the Accounts Payable function across both the London and Brussels offices.

Working closely with the Accounts Payable Supervisor and London Finance Manager, you will play a key role in invoice processing, supplier management, expense administration and payment processing, whilst providing a high level of service to stakeholders across the firm.

Key Responsibilities

• Invoice processing - Review invoices and expense claims for accuracy, VAT validity and compliance with firm policies.
• Supplier management - Maintain supplier records, onboard new vendors and ensure appropriate verification procedures are followed.
• Vendor controls - Manage vendor callback processes and maintain accurate records in line with internal controls.
• Payment processing - Prepare and coordinate payment runs for approved invoices and expense claims.
• Expense administration - Process and manage employee expenses through the firm's finance systems.
• Stakeholder support - Liaise with Partners, secretaries, suppliers and Finance colleagues to resolve invoice and payment queries.
• General ledger support - Assist with ensuring expenses are coded correctly and reflected accurately within the firm's financial records.
• Customer service - Deliver a high level of support to both internal and external stakeholders.
• Team support - Assist with wider Accounts Payable and Finance projects as required.

Experience Required

• Previous experience within Finance, Accounts Payable, professional services or a law firm environment would be advantageous, but is not essential.
• Strong analytical and problem-solving skills.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and accuracy.
• Proactive, solutions-focused and eager to learn.
• Good Microsoft Office skills, particularly Excel, Word and Outlook.
• Ability to work effectively both independently and as part of a team.

This is an excellent opportunity to join a leading US law firm and gain valuable exposure within a well-established Finance team, offering excellent training, development and long-term career progression within legal finance.