Accounts Payable Clerk

Clyde & Co; Guildford; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Clerk to join their dynamic team in Guildford. This role involves managing the accounts payable processes, ensuring accurate invoice processing, and fostering strong relationships with vendors. The ideal candidate will thrive in a fast-paced environment and possess excellent organizational skills. This forward-thinking firm offers a hybrid working model, allowing flexibility while maintaining a collaborative team spirit. If you're looking to grow your career in a supportive environment that values diversity and inclusion, this is the perfect opportunity for you.

Qualifications

• Experience in a high-volume accounts payable team is preferred.
• Familiarity with Excel and task prioritization is required.

Responsibilities

• Manage accounts payable processes and ensure timely invoice processing.
• Collaborate with team members to maintain compliance with financial policies.

Skills

Microsoft Excel

Attention to Detail

Interpersonal Skills

Organizational Skills

Numeracy Skills

Communication Skills

Education

Basic Bookkeeping Knowledge

Tools

Chrome River

3E Database

ServiceNow

Job description

The Role

Department: Finance

Location: Guilford

Role: Accounts Payable Clerk

Working Hours: Monday to Friday 9.00 - 5.30 pm

Hybrid Working: 2 days in the office, 3 days from home

The Team

The Guildford Accounts Payable team consists of 16 Accounts Payable Clerks, 2 Senior Accounts Payable Clerks, and 1 Supervisor.

Payments

The Accounts Payable Clerk will manage the company's accounts payable processes, ensuring accurate and timely invoice processing, and maintaining strong relationships with vendors and internal stakeholders. The ideal candidate will have a keen eye for detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

1. Process and manage incoming invoices using Chrome River, ensuring accuracy and compliance with company policies.
2. Maintain accurate records of all accounts payable transactions with proper documentation.
3. Respond to vendor and stakeholder tickets regarding invoice statuses and payment issues via ServiceNow.
4. Collaborate with team members to ensure compliance with financial policies and procedures.
5. Support audits and assist with accounts payable inquiries.
6. Review and prioritize payments based on due dates and cash flow, ensuring prompt critical payments.
7. Manage daily and weekly payments using the 3E database, ensuring accurate uploads to NatWest or RBS Bankline, and adjust exchange rate differences for reconciliation.
8. Seek continuous process improvements within the accounts payable function.
9. Input credit card statements and expenses into the system.
10. Assist with other reasonable requests from the AP Supervisor and senior finance managers.

Essential Experience

Experience in a high-volume AP team is preferred; prior law firm experience is a plus but not essential. Basic bookkeeping knowledge and proactive team spirit are important. Familiarity with Excel, time management, and task prioritization are required. Experience with 3E or Chrome River is beneficial but not mandatory.

Essential Skills

• Excellent Microsoft Excel skills
• High attention to detail and accuracy
• Strong interpersonal skills
• Positive 'can-do' attitude
• Excellent organizational and prioritization skills
• Experience with Elite 3e is ideal
• Understanding VAT regulations
• Strong numeracy skills
• Effective written and verbal communication
• Professional telephone and email manner

The Firm

Clyde & Co is a leading global law firm specializing in insurance, transport, construction, energy, trade, and commodities. It offers a wide range of legal services worldwide and is committed to diversity, inclusion, community support, and environmental responsibility. With over 4,800 staff across more than 60 offices, Clyde & Co is a prominent player in the legal industry.

Our Values

• Work as one: A globally connected team with a 'firm-first' mentality.
• Excel with clients: Delivering excellence and client-centric service.
• Celebrate difference: Valuing diversity and collaboration.
• Act boldly: Embracing opportunities, action, and learning.

Business Services Competencies

We offer extensive development opportunities across areas such as Technical Excellence, People and Team, Client Relationships, Service Delivery, and Personal Effectiveness to support career growth.