Accounts Payable Assistant - Stock

asos.com Ltd; Greater London; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

25 days paid annual leave + extra day

Private medical care scheme

Flexible benefits allowance

Fixed Annual Payment

Job summary

ASOS is seeking an Accounts Payable Assistant to join the Finance team in London. You will manage invoice processing, match receipted POs with supplier invoices, and oversee timely payments while ensuring compliance with internal policies.

The role requires solid Excel skills, experience with ERP systems (Dynamics 365 desirable), and the ability to collaborate with internal stakeholders. You will drive process improvements, maintain accurate ledgers, and support the business with proactive

Qualifications

• Experience on a global scale dealing with Purchase orders and high volume invoicing, ideally in retail.
• Excellent analytical and problem solving skills.
• Proficient in ERP systems and accounting software.
• Experience using Dynamics 365 is desirable.
• Ability to adapt to change and drive process improvement initiatives.
• Works well under pressure and can-do attitude with teamwork.

Responsibilities

• Invoicing: Matching receipted POs with supplier invoices and adhering to policy.
• Payments: Prepare weekly multi-currency payment runs and ensure on-time payments.
• Stakeholder management: Maintain internal and external relationships.
• Liabilities: Review accounts with debit balances and recover refunds when needed.
• Reconciliations: Regular reconciliations for key supplier accounts.
• Process optimisation: Update master data and pursue fraud policy compliance.
• Strategic influence: Influence internal stakeholders to positive outcomes.
• General technical: Business partnering, Excel, and data-driven observations.
• Communication: Excellent written and oral communication; collaboration in fast-paced environments.

Skills

Global experience

Invoice processing

ERP systems

Dynamics 365

Process improvement

Attention to detail

Team player

Stakeholder collaboration

Tools

ERP systems

Dynamics 365

Job description

We’re ASOS, the online retailer for fashion lovers all around the world.

We exist to give our customers the confidence to be whoever they want to be, and that goes for our people too. At ASOS, you’re free to be your true self without judgement, and channel your creativity into a platform used by millions.

But how are we showing up? We’re proud members of Inclusive Companies, are Disability Confident Committed and have signed the Business in the Community Race at Work Charter and we placed 8th in the Inclusive Top 50 Companies Employer list.

Everyone needs some help showing up as their best self. Let our Talent team know if you need any adjustments throughout the process in whatever way works best for you.

Job Description

Here at ASOS, working in Accounts Payable means working collaboratively with the business to deliver our mission. The Accounts Payable Assistants plays a key role within the Finance department. Simply put, the role of ASOS Finance is to build and protect business value. As a team, we enable ASOS to be its best self by:

• Implementing brilliant processes and controls, levering lean, automation and data science
• Ensuring ASOS delivers its shorter-term goals
• Building a leading team and defining new ways of doing finance
• Supporting our culture by championing Diversity, Equity & Inclusion strategies.

We love people who are as passionate about our journey as we are, who have initiative and who embrace change. If this sounds like you, we’d like to hear from you!

The Details:

Invoicing:

• Invoice Processing: Matching receipted POs with supplier invoices.
• Ensuring vendors follow ASOS Invoice policy
• Review and clearing down of Unapproved Invoices

Payments:

• Preparation of weekly multi-currency payment runs.
• Ensuring prompt payment for all suppliers: Aim for 100% Paid on Time.

Stakeholder Management:

• Maintaining and cultivating both internal and external stakeholder relationships

Liabilities:

Review any accounts with debit balances, requesting refunds where appropriate via email and telephone calls.

Review and investigate unallocated payments.

Reconciliations:

• Reconciliations for key supplier accounts on a regular rotational basis, to ensure accounts are both up to date and management have visibility of any pending issues.
• Review and clear aged Goods Received not Invoiced (GRNI).

Process Optimisation:

• Ensuring Master Data is up to date and any changes are requested following company fraud policy
• Archiving all inactive accounts
• Investigating vendors with a low POT% and collaborating with both internal and external stakeholders to increase Paid on Time %
• Investigating vendors with a low auto-match rate and collaborating with both internal and external stakeholders to increase auto-match rate

Strategic influence:

• The ability to influence immediate internal stakeholders to generate positive outcomes

General Technical Expertise:

• Business partnering experience
• Intermediate skills in Excel
• An ability to determine insightful observations from detail for management attention
• A proven ability to plan and prioritise own workload to meet tight deadlines – and an ability totake initiative

Communication & Relationship Skills

• Excellent written and oral communication skills
• Strong relationship buildingskills
• The ability to collaborate and work in a fast-paced environment, adapting to rapid change

We believe being together in person helps us move faster, connect more deeply, and achieve more as a team. That’s why our approach to working together includes spending at least 3 days a week in the office. It’s a rhythm that speeds up decision-making, helps ASOSers learn from each other more quickly, and builds the kind of culture where people can grow, create, and succeed.

Qualifications

About You:

• Experience on a global scale (desirable) dealing with Purchase orders and high volume invoicingideally within retail sector
• Excellent analytical and problem solving skills
• Proficient in ERP systems and accounting software
• Experience using Dynamics 365 is desirable
• Ability to adapt to change and drive process improvement initiatives
• Works well under pressure
• Can-do positive attitude and a team player

Additional Information

• ASOS Develops (personal development opportunities across the business)
• Employee sample sales
• Access to a huge range of LinkedIn learning materials
• 25 days paid annual leave + an extra celebration day for a special moment
• Private medical care scheme
• Flexible benefits allowance - which you can choose to take as extra cash, or use towards other benefits
• Fixed Annual Payment in addition to your salary each year, it's just an extra thank you from us

Why take our word for it? Search #InsideASOS on our socials to see what life at ASOS is like.