Accounts Payable Assistant (Purchase Ledger)

Raceforce Global; Woking; On-site; GBP 23,000 - 32,000; Full time

Job summary

McLaren Racing is seeking an Accounts Payable Assistant to support accurate and timely invoice processing and supplier payments. You will collaborate across departments to resolve queries and contribute to finance process improvements, ensuring consistent and compliant purchase ledger activity.

The role emphasizes attention to detail, effective communication, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Effective communicator with internal and external stakeholders.
• Strong analytical and problem-solving skills with a proactive mindset.
• Excellent attention to detail and the ability to organise multiple priorities in a fast-paced environment.
• Proactive and supportive team player who can work independently.
• Competent IT skills including Word, Excel and PowerPoint.

Responsibilities

• Process invoices and credit notes accurately in GBP and foreign currencies, ensuring correct account coding.
• Set up new suppliers and send bank details for verification.
• Reconcile Purchase Ledger accounts against supplier statements and payments.
• Resolve queries and work with the Purchasing Team on price and quantity variances.
• Prepare bi-weekly payment runs for review and approval.
• Manage the shared mailbox, ensuring emails receive timely responses.
• Support improvements to end-to-end Purchase Ledger processes.
• Assist with month-end activities, including journal entries and Purchase Ledger accruals.

Skills

Excellent communication

Analytical problem-solving

Attention to detail

Multitasking / prioritisation

Independent worker

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

High performance isn't a given. It’s built on standards.

Standards that have driven McLaren for over 60 years.

And if you’re ready for the challenge, that standard is yours to own.

Burning enthusiasm. Constant improvement. The thrill in the pursuit of better.

That’s how we build a legacy. And how you build a career here.

Because racing isn’t just something we do. It’s who we are.

We are racers.

Are you?

Job Description

Purpose of the Role

As Accounts Payable Assistant you will support the accurate and timely processing of invoices and credit notes, helping ensure supplier payment terms are met. Working with colleagues across the organisation and external stakeholders, you will resolve queries and contribute to the continued transformation and improvement of Finance processes.

Principal Accountabilities

• Process invoices and credit notes accurately in GBP and foreign currencies, ensuring correct account coding.
• Set up new suppliers and send bank details for verification.
• Reconcile Purchase Ledger accounts against supplier statements and payments.
• Resolve queries and work with the Purchasing Team on price and quantity variances.
• Prepare bi-weekly payment runs for review and approval.
• Manage the shared mailbox, ensuring emails receive timely responses.
• Support improvements to end-to-end Purchase Ledger processes.
• Assist with month-end activities, including journal entries and Purchase Ledger accruals.

Qualifications

Knowledge, Skills and Experience

You will be an effective communicator who can build positive working relationships with internal and external stakeholders. You will bring strong analytical and problem-solving skills, excellent attention to detail and the ability to organise multiple priorities in a fast-paced environment.

A proactive and supportive team player, you will be comfortable working independently and have competent IT skills, including Microsoft Word, Excel and PowerPoint.

Additional Information

Success in racing comes from bringing together talented people with different skills, perspectives and experiences. We're committed to building an inclusive environment where everyone feels supported and empowered to deliver their best work.

Every role has the potential to drive high performance. You'll be part of a team united by a shared ambition to push boundaries and embody our racing mindset. We invest in our people through opportunities to develop and grow, creating an environment where individuals and teams can thrive.

Alongside a range of wellbeing initiatives and development opportunities, we're committed to helping you build a rewarding career and make your mark at McLaren Racing.