Accounts Payable Assistant - 12 month FTC

Audley; Witney; Hybrid; GBP 22,000 - 32,000; Full time

Benefits offered by this job

25 days holiday rising to 30

Birthday day off

Staff travel discounts

Healthshield health plan

Life insurance

Job summary

Audley Travel is seeking an Accounts Payable Assistant on a 12-month fixed-term contract to join our Finance team. You will reconcile airline statements and purchase-card transactions, support the expenses process for prepaid cards, and collaborate with Sales and Ticketing to resolve issues.

There are opportunities to assist other AP tasks as needed. The role offers hybrid working, with a requirement to be office-based in Witney for a minimum of 3 days per week, and flexibility to work remotely

Qualifications

• Experience in accounts payable is advantageous but not required.
• Ability to work to tight deadlines in a busy environment.
• Flexible team player who can take on additional tasks.

Responsibilities

• Prepare, process and reconcile airline statements, monthly and bi-weekly, and allocate to direct debit.
• Process surprise and delight invoices weekly and liaise with client engagement team on queries.
• Maintain Holiday Extras creditors ledger, processing monthly statements and allocating to direct debit.
• Process and reconcile department purchase card statements, liaising with sales team on queries and settling transactions.
• Maintain accurate creditors ledgers in the finance system and assist with monthly write-offs.
• Create new users, load/remove funds and assist with Soldo card expenditure in Concur.
• Review T&E claims in Concur and approve as appropriate.
• Support AP Specialist with processing invoices during busy travel seasons and cover for annual leave.

Skills

Attention to detail

Self-motivation

Proactive

Team player

Deadline-driven

Willing to learn

Tools

MS Word

MS Excel

SharePoint

Outlook

Job description

Job Details: Accounts Payable Assistant - 12 month FTC

Full details of the job.

Vacancy

Vacancy Accounts Payable Assistant - 12 month FTC

Vacancy No

Vacancy No VN1207

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Your Journey Starts with Us

For over 30 years,we’vebeen crafting tailor‑made travel experiences that reflect each client’s unique perspective of the world, helping them create truly unforgettable memories. Behind every exceptional trip isa team of passionate experts,andthis is your opportunity to be part of it.

When you join Audley Travel, you become part of a supportive, collaborative communitythat’sinvested in your success.We empower our people to thrive through meaningful development opportunities, a culture that celebrates individuality, and an environment where your ideas are heard, valued, and make a real impact.

See more about life at Audley Travel!

The Opportunity

As the Accounts Payable Assistant you will be working within our Finance department, you’ll be responsible for the timely and accurate reconciliation of Purchase Card and Airline statements. You will be involved with supporting the expenses function in administering the start to finish process around our pre‑paid card solution, working and communicating with internal teams, including Sales and Ticketing to resolve issues. There will also be an opportunity to get involved with other parts of the finance function, supporting, and covering AP team with other work when required.

• Preparing, processing and reconciliation of Airline statements, monthly and bi-weekly and allocation to direct debit.
• Processing surprise and delight invoices weekly and liaising with client engagement team on any queries to ensure prompt payment.
• Maintain Holiday Extras creditors ledger, processing monthly statements and allocating to direct debit.
• Processing and reconciliation of department purchase card statements, liaising with sales team on any queries and settling transactions against direct debit.
• Maintain accurate creditors ledgers within the finance system, supporting the Accounts Payable Specialist in the approved monthly write off process.
• Creating new users, loading, and removing funds and assisting users with accounting for their Soldo card expenditure in Concur
• Reviewing T & E claims in Concur, assisting users where appropriate and approving claims.
• Supporting Accounts Payable Specialist with processing of invoices during busy travel seasons and annual leave cover.

We value our people’s wellbeing and understand the importance of flexibility. That’swhy we offer hybrid working, with the opportunity to split your time between our Witney office in Oxfordshire and working remotely from anywhere in the UK. We ask that employees are office-based for a minimum of 3 days per week.

WhatYou’llBring to the Team

You’re self-motivated with a real eye for detail and keen to develop and learn skills in Accounts Payable. You’re not fazed by working to tight deadlines in a busy environment and you are excited to work in the travel industry.

Experience required:

• Good understanding of Office 365 including MS Word, Excel, SharePoint and Outlook
• Self‑motivated with an eye for detail
• Pro‑active and able to use own initiative.
• Flexible team player and willing to take on additional tasks.
• Able to work to tight deadlines & within a busy environment.
• Desire to learn and develop skills.
• Previous experience of working within an accounts payable role would be advantageous, but not essential.

Why AudleyTravel

Alongside competitive salaries and benefits that support your well-being,you’llfind a role that inspires you, challenges you, and connects you to something bigger. Ifyou’repassionate about travel and seeking a career that excites, rewards, and grows with you, Audley Travel is where your journey begins.

There’s more:

• Holiday - 25 days rising to 30 days with length of service
• A day off for your birthday
• A day off for volunteering to support a charity, local supportgroupor community work of your choice
• Access toHealthshieldhealth cash plan - money back for costs associated with everyday healthcare (including optical, dental, medical, prescriptions, physio), and access to medical and wellbeing resources such as a GP service, employeeassistanceprogrammeand counselling
• Enhanced family leave&pension scheme
• Life insurance
• Discounted Audley trips (for you and your friends & family) and exclusive access to staff travel discount websites
• Wellhub– a wellbeing platform that gives you unlimited, discounted access to top gyms, studios, and wellbeing apps
• Benefits Platform – a reward scheme that gives you discounts and cashback with hundreds of retailers

We believeit’sour people that make the difference and who build Audley into the success it is today. We pride ourselves on enabling people to reach their full potential through promoting and celebrating a diverse and inclusive working environment and encourage you to let us know if there's anything we can do to make your application process easier for you for any reason to help you shine!