Accounts Payable Assistant

Hutcheon Mearns Ltd; Scotland; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Hutcheon Mearns Ltd is seeking an Accounts Payable Assistant for a temporary position with potential for extension. The role involves managing invoices, vendor relationships, and financial reporting in a dynamic environment. Candidates with a keen eye for detail and excellent communication skills are encouraged to apply.

Benefits

37.5 hour working week

Hybrid working

Flexibility around working hours

Excellent working environment

Qualifications

• Experience in a similar role is encouraged.
• Ability to meet tight deadlines.

Responsibilities

• Process and verify invoices for payment.
• Maintain accurate records of all accounts payable transactions.
• Communicate effectively with vendors regarding payment enquiries.

Skills

Attention to detail

Communication skills

Initiative

Job description

Accounts Assistant

Hutcheon Mearns are delighted to be recruiting for an Accounts Payable Assistant for our oil service company client. This is a full time, temporary position, will be based from our client’s office in Kingswells. The contract will run for an initial period of three months with possibility of further extension or permanent position.

The Opportunity

The Accounts Payable Assistant will assist in managing and processing invoices, maintaining relationships with vendors and ensuring accurate financial reporting. Duties will include:

• Process and verify invoices for payment
  • Invoices received in Accounts payable mail box sent to Validation Station
  • Invoices processed in Validation Station, ensuring complete and accurate, adapting ‘right first-time’ approach
  • Coding of manual non purchase order invoices to Vessels/Cost Centres and appropriate general ledger
  • Forwarding of Invoices to approvers
  • Posting approved invoices

• Prepare and process payment runs bi-weekly via BACS and manual, within agreed payment terms
• Maintain accurate records of all accounts payable transactions
• Proactively reconcile vendor statements and resolve discrepancies
• Support audits by providing necessary documentation
• Communicate effectively with vendors regarding payment enquiries
• Contribute to process improvements within the accounts payable function
• Undertake call-back of vendors, where change of bank details notification received

Background and experience

The successful candidate will have a keen eye for detail, be able to use initiative and have excellent communication skills. Ability to use initiative and meet tight deadlines is also important for this position. Candidates with experience in a similar role are also encouraged to apply.

This role is looking to be filled urgently, candidates who are available at short notice are urged to apply.

Flexibility and benefits

• 37.5 hour working week
• Hybrid working
• Flexibility around working hours
• Excellent working environment

Next steps

If you are interested in taking the next step in your career or feel a change of environment or sector is your next path, this could be the ideal job opportunity for you! To apply please send a full CV. For a confidential discussion or more information, please reach out to Leah McCrea at Hutcheon Mearns at [e-mail] . Only candidates eligible to work in the UK will be considered for this role as no sponsorship is available.