Accounts Payable Assistant

JR United Kingdom; Ossett; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading global food ingredients business is seeking an Accounts Payable Assistant to maintain credit ledgers, ensure invoice accuracy, and manage supplier queries. This role requires candidates with strong analytical skills, IT proficiency, and excellent interpersonal abilities. The position offers a dynamic work environment with opportunities for personal growth.

Qualifications

• Educated to a good standard with minimum 5 GCSEs.
• Excellent interpersonal and communication skills.
• Ability to use initiative and prioritise workload.

Responsibilities

• Maintain computerized Suppliers' Master Records.
• Ensure invoices are correctly matched and approved.
• Handle supplier queries and ensure payments are made accurately.

Skills

Interpersonal Skills

Communication

Analytical Skills

Initiative

Education

5 GCSEs or equivalent, including Maths and English at Grade C or above

Tools

Excel

Word

Job description

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Newly Weds Foods is a leading, privately owned global food ingredients business and has been innovating since 1932. The European division is a market leader in the manufacture of coatings, seasonings and functional ingredient systems.

Today, Newly Weds Foods is a world leader in food ingredient technology. A network of R&D, manufacturing and service facilities around the globe allows us to serve our customers’ needs in more than 68 countries. But despite our size and scope, we’ve continued to be an independent, family-owned business answerable only to the demands of our customers. That’s why we continue to invest in infrastructure, human resources and capacity to keep pace with our customers’ needs and expectations.

The Position

We are currently seeking to recruit a highly motivated, proactive and driven individual to work as an Accounts Payable Assistant. Reporting into the Accounts Payable Supervisor, the successful applicant will be responsible for maintaining Newly Weds Foods credit ledgers ensuring Purchase Ledgers are maintained, Buying Orders and GRN's are matched correctly to invoices and correct period end 'cut offs' and accruals are maintained.

Key Responsibilities

• Maintain computerised Suppliers' Master Records and ensure new accounts are added accurately and unused accounts are removed on a regular basis.
• Regularly review suppliers’ terms to ensure maximum credit period and discounts are taken.
• Where an invoice cannot be authorised immediately, ensure the invoice is cleared onto the Purchase Ledger and payment is held. Ensure suppliers are notified of all queried invoices.
• Ensure invoices, credits and payment requests are approved in compliance with authority limits.
• Ensure Suppliers invoices are correctly matched through the computerised purchase ledger to the correct buying order number or the correct GRN.
• Ensure correct procedures are adhered to re: security/payments etc., and control payments to overseas and group suppliers via bank transfers.
• Deal with Suppliers queries, returned goods, debit notes etc., efficiently with regular checks against statements, supplier accounts and accruals.
• Make payments as necessary, within authority limits, ensuring relevant controls are in place to prevent errors.
• Assist users of the purchasing system train and re-train as necessary.
• Ensure allactions are visible in the event of absence of any team member where full cover is required.
• Report any recurrent or relevant problems to Accounts Payable Supervisor and assist in the preparation of the monthly Aged Creditors Report.

Person Specification

Successful candidates should be educated to a good standard and should hold a minimum of 5 GCSE’s or equivalent, to include Maths and English at Grade C or above. Individuals should be able to demonstrate excellent interpersonal skills and be able to communicate effectively at all levels. Although the role is part of a small team, candidates should be able to use their own initiative and prioritise their workload effectively. Excellent analytical skills and a sound knowledge of IT packages such as Excel and Word are also essential for this position.

Hours of work

This is working a basic 37.5 hour week, Monday to Friday. However due to the nature of this role you will need to demonstrate a certain amount of flexibility.

Newly Weds Foods is a well-established, innovative and forward-thinking business, who is looking for dynamic and self-motivated individuals to join the Company. So, if you are seeking an exciting and challenging opportunity, then this may be the position for you.