Accounts Payable Assistant

Confidential; Milton Keynes; On-site; GBP 30,000 - 33,000; Full time

Job summary

Confidential in Milton Keynes is seeking an Accounts Payable Assistant to join a busy finance team. The role reports to the Accounts Payable Supervisor and focuses on accurate invoice processing, supplier query resolution and timely payments in a fast-paced environment.

The ideal candidate will have accounts payable experience, strong Excel skills (pivot tables and lookups), and familiarity with SAP or another ERP system. Excellent attention to detail and communication are essential.

Qualifications

• Previous experience in accounts payable with knowledge of purchase ledger.
• Proficient Excel skills including pivot tables and lookups.
• Experience with SAP or ERP systems is essential.
• Strong communication and attention to detail.

Responsibilities

• Process supplier invoices and respond to supplier queries.
• Reconcile supplier statements and general ledger activity.
• Set up new suppliers and maintain supplier master data.
• Monitor parked invoices and ensure timely payments.
• Publish accurate financial reports and support the finance team.
• Assist with employee expense claims and ad hoc tasks.

Skills

Excel

Pivot tables

Lookups

Communication

Attention to detail

Tools

SAP

ERP system

Job description

Accounts Payable Assistant (Permanent)
Location: Milton Keynes
Salary: £30,000 - £33,000 p/a

The Opportunity

We are working with a well-established business in Milton Keynes that is looking to add to their growing Accounts Payable team. This is a great opportunity for someone with previous accounts payable experience who enjoys working in a fast-paced environment, building relationships with suppliers and colleagues, and ensuring financial processes run smoothly and efficiently. Reporting to the Accounts Payable Supervisor, you will play a key role in maintaining accurate financial records, resolving supplier queries and ensuring invoices and payments are processed accurately and on time.

Key Responsibilities:

• - Process and respond to emails promptly, resolving supplier queries efficiently.
• - Accurately process and upload supplier invoices.
• - Reconcile supplier statements and investigate discrepancies.
• - Complete general ledger (GL) reconciliations.
• - Set up new suppliers and maintain accurate supplier master data.
• - Monitor and manage parked invoices, liaising with suppliers and internal stakeholders to ensure payments are made within agreed terms.
• - Produce accurate financial reports and maintain reliable records.
• - Process, audit and review employee expense claims.
• - Identify opportunities to improve processes and support wider business initiatives.
• - Provide general administrative and ad hoc support across the Finance team as required.

Key Requirements:

• - Previous experience working within an accounts payable function, with knowledge of the purchase ledger.
• - Experience using SAP would be advantageous but working knowledge or a ERP system is essential.
• - Good Excel skills, including the ability to analyse and interpret data using pivot tables and lookup functions.
• - Strong communication skills, with the ability to build effective relationships with suppliers and internal stakeholders.
• - Excellent attention to detail and a methodical approach to processing financial information.
• - A proactive and inquisitive mindset, with the confidence to investigate queries and identify solutions.
• - A flexible, adaptable and collaborative approach, with a positive, can-do attitude.