Accounts Payable Assistant

Klarent Hospitality; Glasgow; Hybrid; GBP 20,000 - 28,000; Part time

Job summary

A leading hospitality management company in Glasgow is seeking an Accounts Payable Assistant for a part-time position of 24 hours per week. The role involves processing invoices, maintaining vendor records, and supporting financial operations. Ideal candidates will have experience in accounts payable and a strong attention to detail. Join a collaborative team with hybrid working options and great benefits, including discounted stays at hotels.

Benefits

Hybrid Working (4 Days Office/1 Day Home)

Option to buy additional Holiday Days

Monthly social events

Subsidised lunch

Discounted stays across Hilton branded properties

Discounted Car Parking

Fully funded apprenticeships

Responsibilities

• Ensure PW invoices are uploaded daily into ERP system correctly.
• Process non-PO invoices into ERP system.
• Maintain vendor records and ledgers.
• Support with AP payment proposal file.
• Allocate payments to invoices.
• Send remittances.
• Supplier statement reconciliations.
• Deal with supplier & hotel AP-related queries.
• Management of AP mailbox.
• Support AP Supervisor as needed.

Skills

Work experience in accounts payable

Basic understanding of bookkeeping

Data entry skills

Hands-on experience with Microsoft Excel

High degree of accuracy

Ability to deal with large volumes of data/invoices

Understanding of end-to-end process of AP

Job description

Job Ref: AM14985 Branch: Klarent Hospitality Head Office Location: Klarent Hospitality, Glasgow Salary/Benefits: Competitive Salary Contract type: Permanent Hours: Part Time Shift pattern: Minimum of 3 Days per Week (Monday to Friday) Hours per week: 24 Hours per Week Posted date: 12/11/2025 Closing date: 12/12/2025

Klarent Hospitality have an exciting opportunity for an Accounts Payable Assistant to join our dynamic team based in our Head Office in Glasgow City Centre. If you thrive in a fast-paced environment and are ready to excite the world of hospitality, this is the job for you!

This is a part-time role of 24 hours per week, with set working days up for discussion (minimum of 3 working days per week) - giving you flexibility to agree your preferred schedule.

What We're Looking For:

• Work experience in accounts payable
• Basic understanding of bookkeeping and accounts payable principles
• Data entry skills
• Hands‑on experience with Microsoft Excel
• High degree of accuracy and attention to detail
• Ability to deal with large volumes of data/invoices
• High understanding of end‑to‑end process of AP

Key Responsibilities:

• Ensure PW invoices have uploaded daily into ERP system correctly, verifying and investigating any discrepancies
• Process non‑PO invoices into ERP system
• Maintain vendor records and ledgers, verifying and investigating any discrepancies
• Support with AP payment proposal file
• Allocate payments to invoices
• Send remittances
• Supplier statement reconciliations
• Deal with supplier & hotel AP‑related queries
• Management of AP mailbox
• Support AP Supervisor as and when required

Why Join Us?

At Klarent Hospitality, we believe in empowering our teams to deliver exceptional service and drive operational excellence. You’ll be part of a collaborative and supportive environment where your contributions make a real impact.

Benefits:

• Hybrid Working (4 Day Office/1 Day Home)
• Option to buy additional Holiday Days (T&Cs apply)
• Monthly social events
• Subsidised lunch
• Discounted stays across Hilton branded properties worldwide plus 50% off Food and Beverage
• Discounted Car Parking
• Fully funded apprenticeships – T&C’s apply

We pride ourselves on Inspiring Leadership, Respect for our People, Commitment to Diversity & Inclusion and Encouraging Friendly Work Environments.

To find out more, visit https://www.klarenthospitality.com/.

We currently manage a portfolio of 30 hotels in the UK and Ireland trading under prestigious, international brands such as Hilton, Hilton Garden Inn, DoubleTree by Hilton, Mercure and Ibis Styles.

Klarent Hospitality was established in 2015 and we have a proven track record in delivering operational excellence, exceptional customer experiences and superior performance through people development, active management and smart investment.

Klarent Hospitality is a leading hotel investment and management company.