Accounts Payable Assistant

Unite Foundation; Bristol; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Assistant to join their dynamic Finance team in Bristol. This role is pivotal in ensuring the efficient processing of supplier invoices and maintaining strong relationships with stakeholders. You will handle high volumes of invoices, support month-end activities, and continuously improve processes for efficiency. With a commitment to inclusion and employee well-being, this company offers a supportive environment where your contributions will make a significant impact. If you thrive in a fast-paced setting and are passionate about finance, this opportunity is perfect for you.

Benefits

Discretionary annual bonus

25 days' paid holiday

Generous pension scheme

Healthcare Cash Plan

Employee Assistance Programme

Gym benefit

Enhanced Family Leave

Annual ShareSave scheme

Employee Life Assurance

Discounts portal

Qualifications

• Experience in Accounts Payable is essential for this role.
• Strong communication skills are required for effective supplier interaction.

Responsibilities

• Process and reconcile high volumes of supplier invoices accurately.
• Support month-end closing activities and maintain Accounts Payable ledger.
• Build relationships with suppliers to ensure timely payment and accurate processing.

Skills

Accounts Payable Experience

Communication Skills

Attention to Detail

Ability to Work Under Pressure

Job description

Our high-performing Finance team have an exciting opportunity for an Accounts Payable Assistant to join us in Bristol.

The role will provide an efficient and customer focused payables service, ensuring effective and accurate processing of invoices.

What You'll Be Doing

• Process high volumes of supplier invoices, ensuring accuracy and compliance with company policies
• Match invoices with purchase orders and delivery notes
• Ensure timely payment runs in line with agreed payment terms
• Maintain and reconcile the Accounts Payable ledger
• Handle queries from suppliers and resolve invoice discrepancies
• Support month-end closing activities, including accruals and reporting
• Assist with the setup and maintenance of supplier accounts
• Liaise with the development team to ensure accurate coding of project-related invoices
• Support year-end audit by providing requested documentation and reports
• Continuously review and improve AP processes for efficiency
• Build and maintain relationships with the suppliers and internal stakeholders to enable accurate processing of invoices and timely/accurate settlement. Escalate where necessary.
• Follow Data Protection associated policies, keeping information confidential and secure, in order to ensure employee, supplier and customer data is protected and handled appropriately in line with legislative requirements.
• Support with any audit queries as required.
• Ensuring all procedure documentation is maintained and kept up to date.
• Provide management information to support functional and business decisions
• Clearing of the prepayment log for to ensure nothing on there at month end
• Working with stakeholders and budget holders to confirm/verify liabilities

What We're Looking for in You

• Previous experience in an Accounts Payable role
• Excellent communication, skills both verbal and written
• Ability to work at a fast pace with a high level of accuracy
• Comfortable working within a changing environment, managing priorities effectively

What You'll Get in Return

• A discretionary annual bonus so you can share in the company's success
• 25 days' paid holiday and an annual holiday buying scheme, with 5 additional days awarded for long service
• A generous pension scheme - employer contributions between 5% and 11% depending on how much you save
• Various benefits to support your health and wellbeing including a Healthcare Cash Plan, an Employee Assistance Programme, a Wellbeing platform and a Gym benefit that you can share with your family and friends
• Enhanced Family Leave including 18 weeks full pay for birthing parents and 4 weeks for non-birthing parents
• Lots of other great benefits including an annual ShareSave scheme, Employee Life Assurance, a discounts portal and more!

About Unite Students

Founded in 1991, Unite Students is a FTSE 100 business and the UK's leading provider of purpose-built student accommodation. You can find us in 25 leading university towns and cities, with 74,000 students calling US home! We are driven by our values, culture, and a commitment to develop diverse and inclusive teams, filled with positive energy and new ideas.

Instinctive inclusion. We know that to create and maintain a happy healthy organisation, we have to work hard to ensure inclusion isn't just what we do but who we are.

People make Unite Students. Employees, students and neighbours all contribute to building environments where we can all thrive.

Room for Everyone

We're proud to be an employer that embraces individuality, and we're passionate about building inclusive teams. We focus on creating a collaborative culture where you can be you, where your voice is heard, and where you can truly belong. We take great pride in being rated Gold Investors in People and are constantly striving to provide the highest standard of learning and development opportunities and professional pathways for our people. Building a home for success, for both our employees and students, requires exceptional people with a passion for creating room for everyone, doing what's right, keeping US safe, and raising the bar. Join us as we build better experiences for students that live with us.