Accounts Payable Administrator

Confidential; North East; On-site; GBP 22,000 - 28,000; Full time

Job summary

Confidential in Ashington is seeking an Accounts Payable Administrator on a 3-month FTC. The role covers postings via the company bank accounts, supplier invoices, payments, reconciliations, month-end reporting and cashbook reconciliations.

Candidate should have GCSEs, Excel and ERP experience, proven purchase ledger experience, and an organised, detail-focused, confidential, proactive approach. Site-based with additional duties as required.

Qualifications

• GCSE Maths and English or equivalent.
• Experience in MS Excel and ERP Systems.
• Proven purchase ledger experience.
• Excellent attention to detail and accuracy.
• Clear written and verbal communication with stakeholders.
• Confidentiality.
• Can-do attitude.
• Strong administrative and organisational skills.
• Proactive problem solving and initiative.

Responsibilities

• Post postings through the company bank accounts and manage payments of invoices and expenditures via the purchase ledger and cashbook reconciliations.
• Check, approve and enter invoices and credit notes accurately before payment.
• Maintain professional document administration at all times.
• Reconcile supplier statements and investigate discrepancies.
• Allocate correct posting codes to expenditure.
• Administer and reconcile petty cash at month-end.
• Initiate payment runs with controls in place.
• Set up new suppliers and customers and maintain details.
• Prepare month-end reporting and assist with inter-co account reconciliations.
• Liaise with internal and external stakeholders in a professional manner.
• Site-based role.
• Fulfil additional tasks as required by the company.

Skills

Attention to detail

Communication

Confidentiality

Can-do attitude

Administrative skills

Organisational skills

Team player

Problem solving

Initiative

Education

GCSE Maths and English

Tools

MS Excel

ERP Systems

Job description

The Company

Our client is a specialist manufacturer in Ashington. Due to growth, they require an Accounts Payable Administrator for a 3 month FTC.

The Role

• To provide a professional and timely accounting service in respect to all postings through the company bank accounts, payments of invoices and expenditures through the purchase ledger, and cashbook reconciliations, along with other tasks in finance as required.
• Ensure all invoices and credit notes received have been checked, approved and entered on the financial system in an accurate and timely manner prior to payment.
• To ensure the administration of all documents is of a professional standard at all times.
• To reconcile supplier statements, ensuring any discrepancies are investigated.
• To ensure correct posting codes are allocated to the expenditure.
• To administer petty cash and reconcile balances at month-end.
• Initiating payment runs, ensuring accuracy and that necessary controls are in place.
• Facilitate new supplier and customer set up process and maintain details.
• Month end preparation.
• To run month end reporting as required, on a monthly basis.
• To assist in the reconciliation of inter-co account balances.
• To liaise both in person and electronically, with both internal and external stakeholders, in a professional manner at all times.
• Is site based.
• To fulfil other tasks deemed appropriate by the company.

The Person

• Educated to GCSE Maths and English or equivalent.
• Experience in MS Excel and ERP Systems.
• Proven purchase ledger experience.
• Excellent attention to detail and accuracy.
• Clear written and verbal skills, including the ability to communicate with external stakeholders on any financial matters as well as the ability to communicate issues or respond to queries with internal budget holders.
• Clear understanding of confidentiality.
• 'Can do' attitude.
• Strong administrative and organisational skills to manage a busy workload.
• Good team player with a proactive attitude to problem solving and being able to work on own initiative.
• Initiative to be able to develop and improve systems and procedures.

The Benefits

• You will be working for a well-established growing employer.
• An excellent salary.
• A company experiencing continued growth, expansion and investment.
• The company are fully compliant with the latest health and safety requirements for current safe working practices.