Accounts Payable Administrator

MTrec Limited; Ashington; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

On-site role

3-month FTC

Competitive salary

Job summary

MTrec Limited in Ashington is seeking an Accounts Payable Administrator for a 3-month fixed-term contract. You will process supplier invoices, perform payments, reconciliations, and month-end tasks within the purchase ledger, ensuring accuracy and timely posting.

The role requires GCSE Maths and English, strong Excel skills, ERP system experience, and a meticulous, confidential approach to handling supplier and internal queries. On-site with a supportive finance team.

Qualifications

• GCSE Maths and English or equivalent.
• Experience in MS Excel and ERP Systems.
• Proven purchase ledger experience.
• Excellent attention to detail and accuracy.
• Clear written and verbal skills, including communicating with external stakeholders on financial matters and querying internal budget holders.
• Confidentiality
• ‘Can do’ attitude.
• Strong administrative and organisational skills to manage a busy workload.
• Good team player with proactive problem solving and ability to work on own initiative.
• Initiative to develop and improve systems and procedures.

Responsibilities

• Provide a professional and timely accounting service for postings through the company bank accounts, payments of invoices and expenditures in the purchase ledger, and cashbook reconciliations.
• Ensure all invoices and credit notes are checked, approved and entered on the financial system prior to payment.
• Maintain documents to a professional standard at all times.
• Reconcile supplier statements and investigate discrepancies.
• Allocate correct posting codes to expenditures.
• Administer petty cash and reconcile balances at month-end.
• Initiate payment runs with accuracy and controls.
• Facilitate new supplier/customer setup and maintain details.
• Month-end preparation and reporting on a monthly basis.
• Assist in reconciling inter-co accounts balances.
• Liaise with internal and external stakeholders professionally.
• Role is site based.
• Fulfil other tasks as required by the company.

Skills

Attention to detail

Strong organisation

Communication skills

Problem solving

Team player

Initiative

Can-do attitude

Education

GCSE Maths and English

Tools

MS Excel

ERP Systems

Job description

The Company

Our client is a specialist manufacturer in Ashington. Due to growth, they require an Accounts Payable Administrator for a 3 month FTC.

The Role

• To provide a professional and timely accounting service in respect to all postings through the company bank accounts, payments of invoices and expenditures through the purchase ledger, and cashbook reconciliations, along with other tasks in finance as required.

• Ensure all invoices and credit notes received have been checked, approved and entered on the financial system in an accurate and timely manner prior to payment.

• To ensure the administration of all documents is of a professional standard at all times.

• To reconcile supplier statements, ensuring any discrepancies are investigated.

• To ensure correct posting codes are allocated to the expenditure.

• To administer petty cash and reconcile balances at month-end.

• Initiating payment runs, ensuring accuracy and that necessary controls are in place.

• Facilitate new supplier and customer set up process and maintain details.

• Month end preparation.

• To run month end reporting as required, on a monthly basis.

• To assist in the reconciliation of inter-co account balances.

• To liaise both in person and electronically, with both internal and external stakeholders, in a professional manner at all times.

• Is site based.

• To fulfil other tasks deemed appropriate by the company.

The Person

• Educated to GCSE Maths and English or equivalent.

• Experience in MS Excel and ERP Systems.

• Proven purchase ledger experience.

• Excellent attention to detail and accuracy.

• Clear written and verbal skills, including the ability to communicate with external stakeholders on any financial matters as well as the ability to communicate issues or respond to queries with internal budget holders.

• Clear understanding of confidentiality.

• ‘Can do’ attitude.

• Strong administrative and organisational skills to manage a busy workload.

• Good team player with a proactive attitude to problem solving and being able to work on own initiative.

• Initiative to be able to develop and improve systems and procedures.

The Benefits

• You will be working for a well-established growing employer.

• An excellent salary.

• A company experiencing continued growth, expansion and investment.

• The company are fully compliant with the latest health and safety requirements for current safe working practices.