Accounts Payable Administrator

Allied Bakeries | part of Associated British Foods plc; Liverpool; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Competitive Salary

Generous Leave – 25 days holiday +  +H

Free Onsite Parking

Employee Assistance Programme

Simply Health Scheme

Holiday Purchase Scheme

Pension Scheme

Onsite Shop

Eyecare Vouchers

Cycle to Work Scheme

Loyal Service Awards

Employee Referral Scheme

Extra Slice Discounts

Job summary

Allied Bakeries in Liverpool region is seeking an Accounts Payable Administrator to join the team. You will handle high-volume invoice processing, expense claims, VAT, and liaise with internal and external customers; hybrid working with about 2 days in the office weekly.

The role offers a pathway within a large ABF Group with supportive environment and a wide range of benefits including pension, health schemes, and employee discounts.

Qualifications

• Detail-oriented and proactive administrator with experience in a high-volume, shared service environment.
• Strong communicator capable of working at all levels and overcoming obstacles.
• Numerate and analytical with ability to interpret data from multiple sources.
• Good IT skills and ERP system experience.
• Intermediate Excel skills and strong organizational abilities.
• Flexible, with the ability to manage diverse workloads within deadlines.
• Experience in Accounts Payable preferred but not essential.

Responsibilities

• Process supplier invoices and refunds, coding by expense type.
• Receive, process and check expense claims and resolve queries.
• Liaise to raise credit limits and manage VAT treatment on invoices.
• Reconcile statements and obtain invoice authorisation.
• Manage workload and escalate issues to senior team members.
• Handle import/export declarations and incoming communications.
• Work to time and quality demands following procedures.
• Promote professional and courteous conduct within the team.

Skills

Numerate

Analytical

Communication skills

Excel

Attention to detail

Organisational skills

Flexible approach

Tools

ERP System

Job description

Allied Bakeries are owned by Associated British Foods. ABF is a diversified international food, ingredients and retail group with sales of £20.1bn and 138,000 employees in 56 countries. It has significant businesses in Europe, Africa, the Americas, Asia and Australia. Our sister companies in ABF UK Grocery produce products under many market-leading household brands, including Jordans, Ryvita, Pataks, Blue Dragon & Silver Spoon.

We are proud of our brands: we make top 10 UK grocery brand Kingsmill as well as Allinson’s and Sunblest. You’ll know us best through our white, wholemeal and seeded market-leading loaves, as well as Kingsmill 50/50, the nation’s favourite Healthier White, and our delicious pancakes, crumpets, hot cross buns and other bakery products.

The success of our business depends on us having the right people on the team. We are incredibly passionate about our business, but it isn’t for the faint-hearted – it’s pacey and demanding so our people need to have a positive attitude and to want to work inclusively. We take massive pride in what we do, not least in how colleagues based in our bakeries and depots have one of the best safety performance records in the industry.

Our Grocery Service Centre, based near Liverpool, is a hub for transactional activity across multiple ABF companies within the ABF Grocery division. Supporting some of our well-known brands such as Kingsmill, Pataks, Blue Dragon, Jordans, Ryvita and Silver Spoon, amongst others. We deliver Shared Service activities across a wide range of disciplines including Customer Services, Consumer Care, Finance, Payroll, HR and IS.

If you’re looking to join a business that is passionate, encourages you to be the best you can be, and values its people, we’d love to hear from you.

Overview Of Role

Location: Liverpool, Merseyside

Salary: £

Hybrid Working: On average 2 days in the office per week (subject to business requirements)

Permanent

Are you an Accounts Payable professional looking for your next challenge? Join our dynamic Accounts Payable team in Liverpool where you'll be responsible for a range of administrative activities supporting a number of functions within the Accounts Payable team through following established procedures and working collaboratively with customers both internal and external.

The main duties include a high volume of invoice processing ensuring that all departmental and company standards are adhered to whilst handling and resolving internal and external customer queries in a professional manner.

This is an exciting opportunity to work in a fast-paced environment where you'll manage high volumes, liaise with key stakeholders, and ensure seamless financial operations. If you thrive in a detail-oriented role and enjoy solving challenges, this could be the perfect fit for you!

Why Join Us?

We believe in rewarding our employees and providing a supportive work environment. Here’s what you’ll get:

• Competitive Salary
• Generous Leave – 25 days holiday + bank holidays
• Free Onsite Parking
• Employee Assistance Programme
• Simply Health Scheme
• Holiday Purchase Scheme
• Pension Scheme
• Onsite Shop
• Eyecare Vouchers
• Cycle to Work Scheme
• Loyal Service Awards
• Employee Referral Scheme
• Extra Slice Discounts

Key Accountabilities

As an Accounts Payable Administrator, your key responsibilities will include:

• Working alongside Expenses Administrator receiving, processing, and checking expense claims. Takes action to explore and resolve any queries or issues.
• Liaise with RBS/ ExpenSys to raise credit limits as required.
• Process all purchases (supplier invoices) and refunds (credit notes) and analysing purchases by expense type (coding invoices).
• Statement reconciliation.
• Obtain invoice authorisation.
• Account for the correct treatment of VAT on all invoices.
• Manage own workload and responsible for issue escalation to senior team members.
• Carry out administration around import/ export declarations.
• Manage incoming communications received by the team.
• Work to time and quality demands.
• Carry out all duties in a professional and courteous manner whilst promoting an interest in the company at all times.
• Follow established procedures.

The Right Person

We’re seeking a detail-oriented and proactive individual with:

• Competent and organised Administrator with flexible approach and ability to manage diverse workload; ideally experience in a Shared Service environment where high volume work is the norm.
• Strong communication skills at all levels with the tenacity to overcome obstacles to achieve results.
• Highly numerate and analytical with the ability to interpret data from a variety of sources.
• Good level of IT skills; ideally experience using an ERP System.
• Intermediate Excel skills.
• Attention to detail.
• Flexible approach to work.
• Strong organisational skills across a range of situations with the ability to manage own workload within set deadlines.
• Excellent communication skills.
• Previous experience working in an Accounts Payable department preferred but not essential.

Ready to Apply?

If you're passionate about Accounts Payable and looking for a role where you can make an impact, we'd love to hear from you!