Accounts Payable Administrator

Workman LLP; Bristol; On-site; GBP 21,000 - 26,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Administrator to join their dynamic team. This role involves daily processing of supplier invoices for a diverse property portfolio, ensuring timely payments and maintaining professional relationships with suppliers and colleagues. The ideal candidate will possess strong organizational and communication skills, a proactive approach, and a desire to learn and grow within the role. With a focus on providing best-in-class service, this position offers a full-time contract with a hybrid working model, allowing for a great work-life balance. Join a company that values its employees and fosters a collaborative environment.

Benefits

Study support

Discretionary annual bonus

Healthcare

Life insurance

Wellness programme

Long service additional holidays

Birthday off

Extra day between Christmas and New Year

Gym membership

Social events throughout the year

Qualifications

• Strong attention to detail and organizational skills are crucial.
• Excellent communication skills for building relationships.

Responsibilities

• Process supplier invoices and manage central email inboxes.
• Support the Senior Accounts Payable Administrator in tasks.

Skills

Attention to Detail

Organizational Skills

Communication Skills

Numeracy Skills

Initiative

Education

Math's & English G.C.S.E 9-4/A-C

Tools

Microsoft Outlook

Microsoft Excel

Job description

ABOUT THE ROLE

An Accounts Payable Administrator who is responsible for the daily processing of supplier invoices for a diverse property portfolio consisting of commercial, industrial, and retail properties.

The role will require regular and direct communication with the accounts team as well as email and phone correspondence with our property managers and suppliers to ensure the timely processing and payment of supplier invoices.

You will work closely with the accounts payable team as well as the Property Management teams to provide a best-in-class service to our clients.

WHAT MATTERS MOST IN THIS ROLE

• Building and maintaining close professional relationships with suppliers and colleagues both within the accounting teams and the wider business is paramount to your success. Using your initiative will be encouraged.
• The role requires a high volume of processing of supplier invoices on behalf of our clients.
• This role will involve supporting the Senior Accounts Payable Administrator, ensuring that all tasks are completed on time and to internal and client KPIs to ensure a best-in-class service is delivered to all Workman clients.
• To be successful in this role, you will require a high level of attention to detail, strong organisational, prioritisation and communication skills as well as good team working skills and a desire to learn and develop within your role.

Other duties will include:

• Updating control spreadsheets
• Management of central email inboxes
• Loading invoices to the Clients approval system
• Supplier Account Reconciliations, including processing of supplier refunds.
• Processing and management of CIS deductions/payments
• Management of Proforma Invoice payment process, ensuring Tax Invoices are received following payment
• Liaising with asset managers regarding the approval of invoices and queries
• Supplier and client query resolution
• Banking duties: BACS/CHAPS, transfers
• Any other duties that will ensure the smooth running of the accounting department.

Salary Band £21,000-£26,000

WHAT WE EXPECT FROM YOU

• A proactive, practical, and positive approach to work is required.
• Excellent and professional communication skills with the ability to build good working relationships with your colleagues, both within accounts and the wider business.
• No accounting qualifications are required for this role, however the following are key skill requirements:
• Math's & English G.C.S.E 9-4/A-C
• Good Numeracy Skills
• IT and Software Skills, particularly Microsoft Outlook and Microsoft Excel

WHY Workman?

• Hybrid working to offer you a great work-life balance, with a minimum of three days in the office.
• A full-time contract (35 hours a week) offers the core hours of 10am – 4pm, allowing additional flexibility to what time you can start work.
• Study support
• Discretionary annual bonus and salary reviews.
• Healthcare, life insurance and wellness programme.
• Long service additional holidays, your birthday off and an extra day between Christmas and New Year.
• Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.
• Social events throughout the year including a firm-wide Christmas party!
• Generous referral bonus.

ABOUT Workman LLP

• As the UK’s leading independent commercial property management specialist, Workman has an enviable position within the property industry.
• We are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors.
• We pride ourselves on the caliber of our employees and their unique skill sets.
• For more information on working for Workman please visit
  Our People | Workman LLP

EQUAL OPPORTUNITIES

We are an equal opportunities employer, and it is our policy to recruit a diverse workforce and follow the guidelines of the Equality Act 2010.

This job description does not form part of your contract of employment and the duties may be amended from time to time.