Accounts & Operations Assistant – Xero, Shipping & Logistics

EcoAir; Greater London; On-site; GBP 23,000 - 25,000; Full time

Benefits offered by this job

Salary £23,000–£25,000 per annum

30 days holiday

Company pension

On-site parking

Job summary

EcoAir is seeking an Accounts & Operations Assistant to join our busy team in North West London. The role combines bookkeeping with operational logistics, using Xero and supporting international shipments.

The successful candidate will have 12+ months of bookkeeping experience, be proficient in Xero, and possess strong Excel and communication skills. This full-time position offers a structured 9:00–17:00 schedule and potential for growth in accounting and logistics.

Qualifications

• Minimum 12 months' bookkeeping or accounting experience
• Experience using Xero accounting software
• Good Excel skills
• Strong attention to detail and organisational skills
• Excellent communication skills
• Ability to manage multiple tasks and meet deadlines

Responsibilities

• General bookkeeping and accounting duties
• Perform bank and credit card reconciliations
• Process purchase invoices for stock and business expenditure
• Assist with credit control and monitor outstanding payments
• Investigate and resolve billing queries
• Communicate with customers and suppliers regarding account-related matters
• Maintain accurate financial records using Xero
• Support the finance team with ad hoc accounting tasks
• Manage import shipments from origin through to final delivery
• Coordinate pre-shipment activities with overseas offices and suppliers
• Ensure all shipments are accurately created and recorded
• Monitor vessel arrivals and carry out daily ETA checks
• Maintain accurate shipment records, documents and eDocs
• Liaise with freight forwarders, suppliers and logistics partners to ensure smooth delivery of goods
• Support operational processes to ensure efficient stock movement and supply chain management

Skills

Bookkeeping

Excel

Communication

Attention to detail

Multitasking

Education

AAT qualification (in progress)

Tools

Xero

Dext

Job description

EcoAir is seeking an Accounts & Operations Assistant to join our busy team in North West London. The role combines bookkeeping with operational logistics, using Xero and supporting international shipments.

The successful candidate will have 12+ months of bookkeeping experience, be proficient in Xero, and possess strong Excel and communication skills. This full-time position offers a structured 9:00–17:00 schedule and potential for growth in accounting and logistics.