Accounts & Operations Assistant - Hands-On Finance & Admin

Confidential; Worcester; On-site; GBP 29,000 - 33,000; Full time

Job summary

Confidential in Worcester is seeking an Accounts & Operations Assistant to join a small to medium-sized business. The role blends accounts duties with operations and general admin, reporting to Directors and coordinating with Sales, Purchasing and Warehouse teams.

Approximately 60-70% of the role is accounts-focused, with the remainder on operational and admin tasks. Strong bookkeeping, reconciliations, and IT skills are essential, with Xero and Dext experience highly desirable.

Qualifications

• Good practical bookkeeping knowledge.
• Strong attention to detail.
• Experience with bank and supplier reconciliations.
• Good understanding of balance sheet reconciliations.
• Excellent organisation and time-management skills.
• Ability to investigate discrepancies and follow queries through to completion.
• Good spreadsheet and general IT skills.
• Xero experience highly desirable.
• Dext experience advantageous, but training can be provided.
• Reliable, practical and willing to support other areas of the business when required.
• Good communication skills and a professional approach.

Responsibilities

• Process and post purchase invoices and expenses using Dext and Xero.
• Check invoice coding and supporting documentation.
• Raise and post sales invoices and credit notes.
• Allocate customer receipts and supplier payments.
• Carry out bank reconciliations.
• Reconcile supplier statements and investigate discrepancies.
• Assist with credit control and customer account queries.
• Prepare supplier payment runs for approval.
• Process mileage claims.
• Assist with payroll information and payroll reconciliations.
• Reconcile wages, PAYE, pensions and other control accounts.
• Assist with VAT preparation and reconciliations.
• Help maintain accurate and reconciled balance sheet accounts.
• Assist with month-end processes, including accruals, prepayments and journals.
• Maintain accurate financial records and supporting documentation.
• Provide practical administrative support across the business.
• Assist with customer, supplier, stock and invoice queries.
• Liaise with Sales, Purchasing and Warehouse teams to resolve discrepancies.
• Maintain accurate customer, supplier and product information.
• Assist with general office administration and ad-hoc projects.
• Follow up outstanding tasks and ensure issues are resolved.
• Identify discrepancies or incomplete information and take ownership of resolving them.

Skills

Bookkeeping basics

Attention to detail

Reconciliations

Discrepancy resolution

Organization

Spreadsheet skills

Communication skills

Payroll knowledge

Tools

Xero

Dext

Excel

Job description

Confidential in Worcester is seeking an Accounts & Operations Assistant to join a small to medium-sized business. The role blends accounts duties with operations and general admin, reporting to Directors and coordinating with Sales, Purchasing and Warehouse teams.

Approximately 60-70% of the role is accounts-focused, with the remainder on operational and admin tasks. Strong bookkeeping, reconciliations, and IT skills are essential, with Xero and Dext experience highly desirable.