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Professional Personnel Management Ltd; Stourport-on-Severn; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

Generous annual leave

Pension plan

Hybrid working environment

Eye care benefits

Professional development

Job summary

Professional Personnel Management Ltd is seeking an Accounts & Operations Assistant for a Worcester-based role combining accounts, finance administration and general operational support. You will liaise with Directors and Sales/Purchasing teams to ensure accurate processes and timely completion.

Accounts work will dominate the role (60-70%), with remaining time on admin and operations. Experience with Dext and Xero is highly beneficial in this hands-on position.

Qualifications

• Proven bookkeeping experience with good understanding of reconciliations.
• Ability to manage accounts transactions and payroll-related tasks.
• Strong organisational and communication skills.

Responsibilities

• Process and post purchase invoices and expenses using Dext and Xero
• Raise and post sales invoices and credit notes
• Allocate customer receipts and supplier payments
• Carry out bank reconciliations
• Reconcile supplier statements and investigate discrepancies
• Assist with credit control and customer account queries
• Prepare supplier payment runs for approval
• Process mileage claims
• Assist with payroll information and payroll reconciliations
• Reconcile wages, PAYE, pensions and other control accounts
• Assist with VAT preparation and reconciliations
• Help maintain accurate and reconciled balance sheet accounts
• Assist with month-end processes, including accruals, prepayments and journals
• Maintain accurate financial records and supporting documentation
• Provide practical administrative support across the business
• Assist with customer, supplier, stock and invoice queries
• Liaise with Sales, Purchasing and Warehouse teams to resolve discrepancies
• Maintain accurate customer, supplier and product information
• Assist with general office administration and ad-hoc projects
• Follow up outstanding tasks and ensure issues are resolved
• Identify discrepancies or incomplete information and take ownership of resolving them

Skills

Practical bookkeeping

Attention to detail

Bank reconciliations

Balance sheet reconciliations

Organization

Time management

Investigate discrepancies

Spreadsheet skills

IT skills

Communication skills

Tools

Dext

Xero

Job description

Hours: Monday to Thursday 9:00am - 5:00pm, Friday 9:00am - 4:30pm

Job Type: Full Time

Sector: Accounts / Administration / Operations

THE ROLE

Accounts & Operations Assistant to join a specialist tailoring and clothing business based in Worcester.

This is a varied, hands-on role combining accounts, finance administration and general operational support. The successful candidate will work closely with the Directors and liaise with Sales, Purchasing and Warehouse teams to ensure accounts and business processes are accurate and completed efficiently.

Accounts will make up approximately 60-70% of the role, with the remaining time focused on operational and administrative support.

KEY RESPONSIBILITIES - ACCOUNTS

Process and post purchase invoices and expenses using

Dext and Xero

Check invoice coding and supporting documentation

Raise and post sales invoices and credit notes

Allocate customer receipts and supplier payments

Carry out bank reconciliations

Reconcile supplier statements and investigate discrepancies

Assist with credit control and customer account queries

Prepare supplier payment runs for approval

Process mileage claims

Assist with payroll information and payroll reconciliations

Reconcile wages, PAYE, pensions and other control accounts

Assist with VAT preparation and reconciliations

Help maintain accurate and reconciled balance sheet accounts

Assist with month-end processes, including accruals, prepayments and journals

Maintain accurate financial records and supporting documentation

KEY RESPONSIBILITIES - OPERATIONS & ADMINISTRATION

Provide practical administrative support across the business

Assist with customer, supplier, stock and invoice queries

Liaise with Sales, Purchasing and Warehouse teams to resolve discrepancies

Maintain accurate customer, supplier and product information

Assist with general office administration and ad-hoc projects

Follow up outstanding tasks and ensure issues are resolved

Identify discrepancies or incomplete information and take ownership of resolving them

THE PERSON

The ideal candidate will have previous experience as an

Accounts Assistant, Bookkeeper, Finance Administrator or similar role, preferably within a small or medium-sized business.

You should be comfortable working in a hands-on environment and processing accounts transactions yourself.

Key skills and experience:

Good practical bookkeeping knowledge

Strong attention to detail

Experience with bank and supplier reconciliations

Good understanding of balance sheet reconciliations

Excellent organisation and time-management skills

Ability to investigate discrepancies and follow queries through to completion

Good spreadsheet and general IT skills

Dext experience advantageous, but training can be provided

Reliable, practical and willing to support other areas of the business when required

Good communication skills and a professional approach

Perks and Benefits Generous annual leave, plus public holidays based on location. Extra annual leave for your birthday or an alternative celebration day. Access to an Employee Assistance Programme (EAP) Pension plan with contributions from Mauve Group (where applicable). Opportunities for professional growth via Mauve Academy – our learning portal. Annual training allowance for career development. Hybrid working environment, with home setup allowance (where applicable). Optical benefits (£155/€180 toward eye tests, glasses, and lenses). Exciting opportunities, including domestic/international travel, team meet-ups, and company-wide events.