ACCOUNTS & OPERATIONS ASSISTANT

Professional Personnel Management Ltd; Stourport-on-Severn; On-site; GBP 23,000 - 30,000; Full time

Job summary

PPM Recruitment are recruiting for an Accounts & Operations Assistant to join a specialist tailoring and clothing business based in Worcester. This hands-on role blends bookkeeping, payroll information and operational support, with 60-70% of time on accounts and the rest on admin.

You will work closely with Directors and liaise with Sales, Purchasing and Warehouse teams to keep records accurate and processes running smoothly, helping ensure VAT, reconciliations and month-end tasks are completed

Qualifications

• Experience in bookkeeping and accounts administration.
• Hands-on experience with accounts transactions.
• Able to assist payroll information and reconciliations.
• Experience with Xero and Dext is preferred.
• Detail-oriented with strong organisational skills.

Responsibilities

• Process and post purchase invoices and expenses.
• Raise and post sales invoices and credit notes.
• Carry out bank reconciliations and supplier reconciliations.
• Assist payroll information and payroll reconciliations.
• Reconcile wages, PAYE, pensions and control accounts.
• Assist with VAT preparation and reconciliations.
• Maintain accurate and reconciled balance sheet accounts.
• Support month-end processes and general admin tasks.

Skills

Bookkeeping

Attention to detail

Bank reconciliations

Supplier reconciliations

Balance sheet reconciliations

Organisation

Time management

Query resolution

Spreadsheets

Dext

General IT skills

Tools

Dext

Xero

Job description

Hours: Monday to Thursday 9:00am - 5:00pm, Friday 9:00am - 4:30pm

Job Type: Full Time

Sector: Accounts / Administration / Operations

THE ROLE

PPM Recruitment are currently recruiting for an

Accounts & Operations Assistant to join a specialist tailoring and clothing business based in Worcester.

This is a varied, hands-on role combining

accounts, finance administration and general operational support. The successful candidate will work closely with the Directors and liaise with Sales, Purchasing and Warehouse teams to ensure accounts and business processes are accurate and completed efficiently.

Accounts will make up approximately

60-70% of the role, with the remaining time focused on operational and administrative support.

KEY RESPONSIBILITIES - ACCOUNTS

• Process and post purchase invoices and expenses using
• Dext and Xero
• Check invoice coding and supporting documentation
• Raise and post sales invoices and credit notes
• Allocate customer receipts and supplier payments
• Carry out bank reconciliations
• Reconcile supplier statements and investigate discrepancies
• Assist with credit control and customer account queries
• Prepare supplier payment runs for approval
• Process mileage claims
• Assist with payroll information and payroll reconciliations
• Reconcile wages, PAYE, pensions and other control accounts
• Assist with VAT preparation and reconciliations
• Help maintain accurate and reconciled balance sheet accounts
• Assist with month-end processes, including accruals, prepayments and journals
• Maintain accurate financial records and supporting documentation

KEY RESPONSIBILITIES - OPERATIONS & ADMINISTRATION

• Provide practical administrative support across the business
• Assist with customer, supplier, stock and invoice queries
• Liaise with Sales, Purchasing and Warehouse teams to resolve discrepancies
• Maintain accurate customer, supplier and product information
• Assist with general office administration and ad-hoc projects
• Follow up outstanding tasks and ensure issues are resolved
• Identify discrepancies or incomplete information and take ownership of resolving them

THE PERSON

The ideal candidate will have previous experience as an

Accounts Assistant, Bookkeeper, Finance Administrator or similar role, preferably within a small or medium-sized business.

You should be comfortable working in a hands-on environment and processing accounts transactions yourself.

Key skills and experience:

• Good practical bookkeeping knowledge
• Strong attention to detail
• Experience with bank and supplier reconciliations
• Good understanding of balance sheet reconciliations
• Excellent organisation and time-management skills
• Ability to investigate discrepancies and follow queries through to completion
• Good spreadsheet and general IT skills
• Dext experience advantageous, but training can be provided
• Reliable, practical and willing to support other areas of the business when required
• Good communication skills and a professional approach