Accounts/Finance Assistant

Bridge Recruitment UK Ltd; England; On-site; GBP 32,000 - 39,000; Part time

Job summary

Bridge Recruitment UK Ltd seeks an Assistant Accounts Manager/Buyer in West Sussex. The role, initially part-time with the potential to move to full-time, supports the Purchase Ledger, procurement administration, and commercial/ site administration activities.

You will handle supplier invoices, liaise with suppliers, maintain records, and assist the Senior Manager with month-end processes. The successful candidate will be numerate, highly organised, and proficient in MS Office, with reliable

Qualifications

• Strong admin skills in a busy office
• Good numerical ability and confident with figures
• Excellent organisational skills and ability to prioritise
• Clear written and verbal communication skills
• Proficient in MS Office (Excel, Outlook, Word)

Responsibilities

• Process high volumes of supplier invoices accurately and to deadline
• Reconcile supplier statements and obtain missing documentation
• Resolve invoice queries and price discrepancies
• Assist Senior Manager with month-end Purchase Ledger procedures
• Liaise with suppliers on deliveries, pricing and availability
• Maintain commercial project files and subcontract documentation
• Support daily administration and ad-hoc reporting

Skills

Admin skills

Numerical ability

Organisational skills

Communication skills

MS Office

Tools

Excel

Outlook

Word

Job description

Assistant Accounts Manager/Buyer

West Sussex

Part-Time to Full-Time Role

Circa 35000

We are proud to be partnering with a large, expanding company who are seeking to recruit an Assistant Accounts Manager/Buyer to work in a busy and dynamic organisation.

This is an exciting opportunity to join a well-established ever expanding organisatiion who can offer long-term career prospects with full training and ongoing mentoring from the current Manager. This role is vital to the day-to-day running of the company so you will be a pivotal addition to the team who will be reponsible for the following:

Purchase Ledger

• Processing high volumes of supplier invoices accurately and to deadline
• Reconciling Supplier Statements and obtaining missing documentation
• Resolving invoice queries and price discrepancies
• Preparing Invoices for payment upon approval Senior Manager
• Assisting Senior Manager with month-end Purchase Ledger procedures

Procurement Administration

• Liaising with suuppliers and merchants regarding deliveries, pricing and availability
• Obtaining quotations and maintaining purchase records for review by Senior Manager
• Monitoring PO Values and ensuring expenditure is authorised in line with company thresholds
• Administration of plant-hire on and off-hire and checking hire charges against return dates

Commercial Administration

• Maintaining commercial project files, quotation, subcontract documentation and valuation records
• Assisting with contract documentation and project cost administration
• Suporting document control procedures
• Compiling and submitting Pre-Quailification Questionnaires and prequalification submissions for tender opportunities.
• Maintaining the company prequalification library, including insurance certig=ficates, accreditation policies, project references and key personnel details.

Site & Office Administration

• Acting as Central point of contact between Head Office and external teams
• Logging and filing Delivery notes and paperwork
• Chasing outstanding delivery tickets and supplier documentation
• Supportint Senior Manager with daily administration duties and ad-hoc reporting
• Fielding all incoming calls and greeting visitors to the office
• Ordering offices supplies and supporting company compliance records and documentation

Essentiol Skills & Experience

• Strong Admin skills gained in a busy office environment
• Good numerical abiiity and confident when working with figures
• Excellent organisational skills with the ability to prioritise demands and multiple tasks
• Competent in MS Office, particularly , Excel, Outlook and Word
• Clear professional written and communication skills with a confident telephone manner

Candidates must have own reliable transport as the client offices are in a rural location and are not served by public transport.

This role does not offer hybrid working but could be considered initially as part-time leading ultimately to full-time for the right candidate.