Accounts Assistant (Hybrid)

Seymour John Ltd; Gloucester; Hybrid; GBP 17,000 - 29,000; Full time

Job summary

Seymour John Ltd in Cheltenham is seeking an Accounts Assistant (Hybrid) to support supplier invoices and employee expenses, reporting to the Financial Controller.

You will handle invoice processing, reconcile against orders, manage the AP ledger, and assist with month-end close and audits. Strong Excel and ERP system experience, plus attention to detail, are essential for this permanent role with hybrid working.

Qualifications

• Must have experience in Accounts Payable or similar finance role.
• Strong understanding of purchase ledger processes.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Basic VAT understanding relating to AP.
• Proficient in Microsoft Excel and finance/ERP systems.

Responsibilities

• Process supplier invoices and code them accurately.
• Reconcile invoices against purchase orders and delivery notes.
• Resolve invoice discrepancies by liaising with internal teams and suppliers.
• Ensure timely invoice approvals.
• Serve as first point of contact for supplier queries.
• Review aged creditors and investigate issues.
• Process employee expense claims and reconcile corporate credit card statements.
• Assist with month-end close tasks, including accruals and analysis.
• Support audits by preparing required documentation and maintaining records.

Skills

Invoice processing

AP ledger

Expense claims

Excel

ERP systems

Attention to detail

Communication skills

Tools

ERP systems

Job description

Accounts Assistant (Hybrid) Cheltenham Permanent Salary: up to 28,500

The Company

My client is in the retail sector

Job summary

The Accounts Payable Clerk is responsible for ensuring timely and accurate processing of supplier invoices and employee expenses. The role supports the Financial Controller in maintaining strong financial controls, efficient purchase-to-pay processes, and accurate financial records.

Key Responsibilities

Invoice Processing:

• Receive and code supplier invoices
• Reconcile invoices against purchase orders and delivery notes.
• Resolve invoice discrepancies by liaising with internal departments and suppliers.
• Ensure invoices are approved in a timely manner.

AP Ledger:

• Act as the first point of contact for supplier queries.
• Regularly review aged creditors and expand issues when required.

Expenses & Company Credit Cards:

• Process employee expense claims in accordance with internal policies.
• Reconcile corporate credit card statements, ensuring appropriate receipts and approvals.

Accounts & Reporting Support:

• Assist with month-end close tasks, including accruals and analysis.
• Support internal and external audits by preparing documentation as needed.
• Maintain accurate and up to date financial records.

Personal Skills

• Previous experience in an Accounts Payable or similar finance role.
• Strong understanding of purchase ledger processes.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Basic understanding of VAT rules relating to AP.
• Competent in Microsoft Excel and finance/ERP systems.

For further information, please contact Rhian Mountjoy