Accounts Assistant (Hybrid)

Confidential; Cheltenham; Hybrid; GBP 26,000 - 31,000; Full time

Job summary

Confidential in the Cheltenham area is seeking a proactive Accounts Assistant to join on a hybrid basis. The role supports AP processes, supplier invoices and employee expenses, with a focus on accuracy and timely processing. You will work closely with the Financial Controller, maintain controls, and assist with month-end tasks.

The ideal candidate has experience in accounts payable, strong Excel skills, and knowledge of VAT rules relating to AP, with good communication across departments.

Qualifications

• Previous experience in an Accounts Payable or similar finance role.
• Strong understanding of purchase ledger processes.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Basic understanding of VAT rules relating to AP.
• Competent in Microsoft Excel and finance/ERP systems.

Responsibilities

• Invoice Processing: Receive and code supplier invoices and reconcile with PO. Ensure timely approvals.
• AP Ledger: Be first point of contact for supplier queries and review aged creditors.
• Expenses & Company Credit Cards: Process employee expenses and reconcile corporate cards.
• Accounts & Reporting Support: Assist with month-end close tasks and audit documentation.

Skills

Accounts Payable

Invoice processing

VAT knowledge

Excel

ERP systems

Attention to detail

Communication skills

Tools

ERP systems

Job description

Accounts Assistant (Hybrid) Cheltenham Permanent Salary: up to 28,500

The Company

My client is in the retail sector

Job summary

The Accounts Payable Clerk is responsible for ensuring timely and accurate processing of supplier invoices and employee expenses. The role supports the Financial Controller in maintaining strong financial controls, efficient purchase-to-pay processes, and accurate financial records.

Key Responsibilities

Invoice Processing:

• Receive and code supplier invoices
• Reconcile invoices against purchase orders and delivery notes.
• Resolve invoice discrepancies by liaising with internal departments and suppliers.
• Ensure invoices are approved in a timely manner.

AP Ledger:

• Act as the first point of contact for supplier queries.
• Regularly review aged creditors and escalates issues when required.

Expenses & Company Credit Cards:

• Process employee expense claims in accordance with internal policies.
• Reconcile corporate credit card statements, ensuring appropriate receipts and approvals.

Accounts & Reporting Support:

• Assist with month-end close tasks, including accruals and analysis.
• Support internal and external audits by preparing documentation as needed.
• Maintain accurate and up to date financial records.

Personal Skills

• Previous experience in an Accounts Payable or similar finance role.
• Strong understanding of purchase ledger processes.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Basic understanding of VAT rules relating to AP.
• Competent in Microsoft Excel and finance/ERP systems.