Accounts Assistant

Haddenham Garden Centre Ltd; United Kingdom; Remote; GBP 14,000 - 21,000; Part time

Benefits offered by this job

Contributory pension scheme

Staff discount after probationary

Employee Assistance Programme

Free on-site parking

Job summary

Haddenham Garden Centre Ltd is seeking an Accounts Assistant to join its small accounts team. The role is 20 hours per week, with the option to arrange across 4 or 5 days, reporting to the Accounts Manager.

You will handle day‑to‑day accounts payable and receivable, process supplier invoices, reconcile supplier statements, record customer receipts, and assist with month‑end procedures using Sage. A high degree of accuracy, integrity and the ability to meet deadlines is essential.

Qualifications

• Previous experience in an accounts role or similar finance position.
• Good understanding of accounts payable, accounts receivable and financial reconciliations.
• Experience using Sage or a similar accounting system.
• Strong numerical, organisational and administrative skills.
• Ability to investigate discrepancies and resolve queries efficiently.
• Methodical approach to work and ability to meet deadlines.
• Excellent communication skills and ability to work independently and in a team.
• A high level of integrity and discretion handling confidential financial and employee information.

Responsibilities

• Process supplier invoices and payments in line with terms.
• Maintain and reconcile supplier accounts and statements.
• Record customer receipts and issue quarterly statements.
• Record web sales transactions and issue credit notes.
• Investigate discrepancies between reports and accounting records.
• Complete monthly bank and credit card reconciliations.
• Support month-end procedures and VAT return preparation.
• Provide general administrative support, including data entry.

Skills

Accounts experience

Sage experience

Numerical skills

Organisational skills

Communication skills

Discretion & integrity

Teamwork

Tools

Sage accounting software

Job description

Your local, family-run, independent garden centre, restaurant and shop

Haddenham Garden Centre is a family-owned business which has been established for over 45 years.

We currently have an exciting opportunity for an Accounts Assistant to join our small accounts team. The position is 20 hours per week which can be worked across 4 or 5 days per week.

Reporting to the Accounts Manager, the Accounts Assistant will play a key role in the smooth running of the finance function, taking responsibility for the day-to-day management of accounts payable and accounts receivable.

This is a varied, hands‑on role offering the opportunity to work across a broad range of finance activities, supplier payments, sales ledger management, financial reconciliations and general accounting support.

The successful candidate will be highly organised, comfortable working to deadlines and committed to maintaining accurate financial records, confidentiality and compliance with relevant statutory requirements.

Key Responsibilities:

Accounts Payable

• Accurately process supplier invoices, including purchase order and non-purchase order invoices, ensuring payments are made in line with agreed terms.
• Maintain and reconcile supplier accounts, investigating and resolving discrepancies.
• Review supplier statements and follow up on outstanding queries and overdue balances.
• Set up new supplier accounts and maintain accurate supplier records.
• Maintain and reconcile the company’s EPOS and Sage accounting systems against monthly sales reports.
• Record customer receipts accurately across both systems.
• Prepare and issue quarterly customer statements and follow up on overdue balances.
• Record web sales transactions and process credit notes accurately and promptly.
• Investigate and resolve discrepancies between sales reports, customer accounts and accounting records.

General Accounting & Administration

• Complete monthly bank and company credit card reconciliations, ensuring supporting documentation is maintained.
• Maintain accurate sales and purchase invoice records in Sage to support VAT return preparation.
• Assist the Accounts Manager with month-end and year-end procedures.
• Provide general administrative support, including data entry and electronic filing.

Skills/Experience required for the role:

• Previous experience in an accounts role, or a similar finance position.
• A good understanding of accounts payable, accounts receivable and financial reconciliations.
• Experience using Sage or a similar accounting system.
• Strong numerical, organisational and administrative skills.
• The ability to investigate discrepancies and resolve queries efficiently.
• A methodical approach to work and the ability to meet deadlines.
• Good communication skills and the ability to work independently and as part of a team.
• A high level of integrity and discretion when handling confidential financial and employee information.

Our Benefits Include:

• Contributory pension scheme
• Attractive staff discount after completion of probationary period
• Employee Assistance Programme
• Free on-site parking

Thank you for the interest you have shown in this Accounts Assistant vacancy. Unfortunately, due to the volume of applications that we receive, it is not possible to respond to everyone. Therefore, unless you hear from us within the next 14 days, your application for this vacancy will have been unsuccessful.

Opening Hours

Restaurant
Mon - Sat: 9:00am – 4:30pm
Sunday: 9:30am – 4:00pm

Your local, family-run, independent garden centre, restaurant and shop