Accounts Assistant

Right Now Recruitment; Stanwell; On-site; GBP 26,000 - 34,000; Full time

Job summary

Right Now Group is hiring an experienced Accounts Assistant to join a busy finance department supporting high-volume invoicing, supplier and customer ledgers, and payroll support at Heathrow area.

The role requires strong Excel skills, experience across multiple finance systems, and the ability to maintain accurate financial records. AAT qualification or progress towards finance qualifications is beneficial.

Qualifications

• Experience as Accounts Assistant or similar finance role.
• Strong Excel skills and high-volume invoicing experience.
• Experience with Xero or similar accounting software advantageous.

Responsibilities

• Process and verify supplier invoices, purchase orders and supplier payments.
• Manage purchase ledger activities and supplier queries.
• Handle high-volume customer invoicing and reporting.
• Maintain accurate tariffs, charges and billing information.
• Support payroll administration and weekly payroll journals.
• Produce weekly and monthly finance reports for management.
• Assist with audits, compliance and general finance administration.
• Liaise with internal teams, customers and suppliers to resolve financial queries.

Skills

Excel proficiency

Attention to detail

Multitasking

Payroll support

Communication skills

Education

AAT qualification or working towards

Tools

Xero

Excel

Job description

Right Now Group are recruiting for an experienced Accounts Assistant on behalf of our client, a well-established and highly respected business specialising in international courier, express freight and eCommerce handling at Heathrow Airport.

Operating within the fast-paced air cargo industry, our client has been established for over 40 years and works alongside more than 30 international airlines, providing specialist import, export and express handling services.

This is a fantastic opportunity for an organised and proactive Accounts Assistant to join a busy finance department, supporting a high-volume operation where accuracy, attention to detail and the ability to manage multiple priorities are essential.

The successful candidate will be confident working across purchase ledger, sales ledger, customer invoicing, reconciliations, credit control, payroll support and financial reporting.

The role involves a combination of manual and system-driven financial processes, so strong Excel skills, experience handling high-volume invoicing and confidence working across multiple finance systems are particularly important.

Our client is also moving towards Xero, so previous experience with this accounting software would be highly advantageous.

Key responsibilities of an Accounts Assistant:

• Process and verify supplier invoices, purchase orders and supplier payments.
• Manage purchase ledger activities, supplier queries and payment runs.
• Handle high-volume customer invoicing, billing runs and invoice reporting.
• Maintain accurate customer tariffs, charges and billing information.
• Resolve customer queries relating to invoices, payments and discrepancies.
• Support credit control, monitoring outstanding balances and customer payments.
• Complete bank reconciliations and assist with month-end processes.
• Provide payroll administration support, including weekly payroll reports and journals.
• Process expenses and maintain accurate financial records.
• Produce weekly and monthly finance reports for management and customers.
• Prepare and analyse invoicing, debtors and other financial information.
• Maintain spreadsheets and ensure financial data is accurate across multiple systems.
• Support the ongoing development and improvement of finance systems and processes.
• Liaise with internal departments, customers and suppliers to resolve financial queries.
• Assist with audits, compliance requirements and general finance administration.

Requirements for an Accounts Assistant:

• Previous experience as an Accounts Assistant, Finance Assistant or in a similar finance position.
• Good understanding of accounting principles and financial processes.
• Strong experience in manual invoicing, bank reconciliations and financial reporting.
• Knowledge of purchase ledger, sales ledger and credit control.
• Confident using Microsoft Excel and managing multiple spreadsheets.
• Experience with Xero or similar accounting software would be advantageous.
• Ability to work across multiple financial systems and manage high volumes of transactions.
• Excellent attention to detail, accuracy and organisational skills.
• Ability to manage competing deadlines and work independently.
• Strong communication skills and confidence liaising with customers, suppliers and internal teams.
• Previous exposure to payroll processing would be beneficial.
• Experience within freight, logistics, aviation or a similarly fast-paced environment would be advantageous but is not essential.
• An AAT qualification or working towards a finance qualification would be beneficial but is not essential.