Accounts Assistant

Ips Group; England; On-site; GBP 24,000 - 30,000; Full time

Job summary

Ips Group is seeking an Accounts Assistant to join the finance team in a fast-paced manufacturing environment. The role focuses on processing supplier invoices, maintaining the purchase ledger and ensuring timely payments in line with terms.

You will contribute to month-end activities, reconciliations and the preparation of financial information to support reporting and audit requirements. Collaboration with Procurement and Production will be essential.

Qualifications

• AAT qualification or equivalent.
• Proficient in Excel and finance systems.
• Strong attention to detail on high-volume tasks.
• Willing to adapt to system and process improvements.
• Good communication and a proactive approach.

Responsibilities

• Process supplier invoices, credit notes and expenses accurately.
• Check invoices against purchase orders and goods received notes.
• Maintain the purchase ledger and supplier accounts.
• Prepare supplier payment runs in line with terms.
• Respond to supplier enquiries professionally.
• Collaborate with Procurement, Goods In, Production on discrepancies.
• Support month-end close with reconciliations and journals.
• Assist with VAT submissions and other reporting.

Skills

AAT qualified

Excel

Finance system knowledge

Attention to detail

Communication

Education

AAT qualification

Tools

Finance software

Job description

Our client is seeking a motivated and commercially aware Accounts Assistant to join their finance team, the business is a fast-paced manufacturing company.
This role will focus primarily on purchase ledger activities, ensuring invoices are processed accurately, supplier accounts are maintained correctly and payments are made in line with agreed terms.

Alongside the day-to-day accounts payable responsibilities, you will contribute to month-end activities, account reconciliations and the preparation of financial information to support reporting and audit requirements.

Key Duties of Accounts Assistant

• Manage the day-to-day processing of supplier invoices, credit notes and employee expenses, ensuring transactions are correctly coded and recorded.
• Check invoices against purchase orders and goods received records, investigating and resolving any differences.
• Maintain the purchase ledger, ensuring supplier accounts and financial records remain accurate and up to date.
• Complete regular supplier statement reconciliations and investigate any variances or overdue items.
• Prepare supplier payment proposals and payment runs in line with agreed credit terms and internal procedures.
• Act as a point of contact for supplier enquiries, providing timely responses and resolving queries professionally.
• Work closely with Procurement, Goods In, Production and other relevant teams to address invoice, pricing and delivery discrepancies.
• Review aged creditor balances and take appropriate action to clear outstanding queries.
• Maintain organised financial records and supporting documentation to meet internal control and audit requirements.
• Support the month-end close, including balance sheet reconciliations, accruals and related journals.
• Assist with VAT submissions and other financial reporting activities as required.
• Provide support across the wider finance function, including sales ledger and credit control, to ensure effective team cover.
• Contribute to the ongoing improvement of finance processes, ensuring work is completed efficiently and in accordance with company policies.
• Handle sensitive financial information responsibly, maintaining confidentiality and a consistently high level of accuracy.

Essential:

• AAT qualified
• Strong Excel and finance system knowledge
• Strong attention to detail and comfort working with repetitive, high-volume tasks.
• Willingness to adapt as the team introduces system and process improvements.
• Good communication skills and a proactive approach.

IPS Finance has 45 years experience in the Yorkshire accountancy recruitment market. We have built our business on long term relationships with both individuals and clients in all sectors, bringing real benefits to all concerned. Please visit the IPS Finance website to view the latest accountancy / finance and practice opportunities.