Accounts Assistant

Randstad (Schweiz) AG; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An exciting opportunity to join a fast-growing company in the electric vehicle sector as an Accounts Assistant. This role is crucial for maintaining financial accuracy and processing payments, allowing you to contribute to a mission-driven organization. You'll work with a dynamic finance team in London, ensuring seamless operations and supporting the company's rapid growth. With a focus on teamwork and process improvement, this position offers a chance to make a significant impact in a collaborative environment. Join a forward-thinking company and help shape the future of transportation!

Benefits

Quarterly Bonus

Employee Assistance Program

Cycle to Work Scheme

Discount Clubs

Career Development

Inclusive Environment

Qualifications

• 2-3 years experience in bookkeeping or accounts payable roles.
• Adaptable and highly organized individual for a fast-paced environment.

Responsibilities

• Process and review invoices for payments accurately.
• Handle supplier and customer payments and reconciliation.

Skills

Bookkeeping

Accounts Payable

Organizational Skills

Teamwork

Adaptability

Education

Bachelor's degree in Accounting

Bachelor's degree in Finance

Tools

Xero Accounting Package

Approval Max

Job description

About WeFlex

WeFlex is at the forefront of the electric vehicle revolution - and our mission is to make electric vehicles accessible - starting with the ride-hailing market (e.g. Uber and Bolt).

We provide ride-hailing drivers with finance to purchase a range of different electric vehicles, from affordable MGs to luxury Mercedes and Teslas. We are growing at a very rapid pace (60% YOY, profitable for the last 2 years) and the fleet and customer base are growing with us, with just under 2,000 customers driving cars in our fleet and plans to double this over the next year.

The Opportunity:

As an accounts assistant, your role is integral to maintaining accurate financial records and executing various financial tasks within the organisation. In addition, you will be in charge of processing and reviewing all invoices in order to load into the bank for payment.

You will work with a strong finance team based in London which is supported by an offshore finance function.

This is an extremely exciting opportunity to join a fast-growing business in the automotive industry based in Central London.

Key Responsibilities:

Supplier and Customer Payments

• Working with the business ensure purchase orders are created and matched to invoices correctly.

• Reviewing and processing weekly supplier payments.

• Handling customer refunds and payment requests.

• Completing supplier statement reconciliations and AP reviews as required.

• Communicating with relevant suppliers to process invoicing and resolving queries.

Expense Claims

• Review the expense claims for correct cost allocation and VAT treatment.

• Follow up for approvals from line managers.
  

Lender Payments and Reporting

• Prepare and process weekly cash sweeping

• Work with the fleet and operations teams to prepare the drawdown requests.

• Submit the interest and debt repayments for review and load to the bank.
  

Sending Loan Note Holders Payment Amounts

• Sending payment amounts to loan note holders for tax year on a quarterly basis.

• Calculate the interest on these loan note
  

Reporting and General

• Work with senior members of the team on balance sheet reconciliations and other ad hoc requests

• Identify and implement process improvements in areas such as supplier payment runs, approval workflows, and other key financial processes.

• Routine preparation of reports for partners such as Uber or key stakeholders

• Scan post and office admin

• Assist with bank and payment queries from other departments

Requirements:

The company is looking for a dedicated, hardworking and ambitious individual who will engage in a hands-on capacity in a fast-paced environment.

Essential

• 2-3 years proven experience in bookkeeping or accounts payable roles

• Adaptable to change and highly organised

• Passionate about contributing to the success of a high growth business

• Great teamwork and positive contribution within the immediate finance team and other teams within the Company

• Open to adapting and improving in new processes and ways of working

Desirable

• Bachelor's degree in Accounting, Finance, or related field preferred (relevant experience will be considered).

• Experience of Xero accounting package and Approval Max

• Previous experience with offshore/outsourced bookkeepers

Benefits

• Quarterly Bonus: Up to 10% of your annual base salary, tied to performance metrics.
• Employee Assistance Program: Access to confidential support for personal and professional challenges.
• Cycle to Work Scheme: Save on a new bike and accessories while promoting sustainable travel.
• Discount Clubs: Exclusive access to discounts on a wide range of products and services.
• Career Development: Opportunities for growth within a fast-paced, purpose-driven company.
• Inclusive Environment: Work in a friendly and collaborative office setting in West London.