Accounts Assistant

WeFlex Ltd; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

WeFlex Ltd is seeking an accounts assistant to maintain accurate financial records and execute various financial tasks. This entry-level position involves processing invoices, managing supplier payments, and collaborating with a dynamic finance team in London. The role offers a chance to grow in a fast-paced environment within the electric vehicle sector.

Benefits

Quarterly Bonus: Up to 10% of your annual base salary

Employee Assistance Program

Cycle to Work Scheme

Discount Clubs

Career Development Opportunities

Inclusive Environment

Qualifications

• 2-3 years proven experience in bookkeeping or accounts payable roles.
• Passionate about contributing to the success of a high growth business.
• Open to adapting and improving in new processes and ways of working.

Responsibilities

• Processing and reviewing all invoices for payment.
• Handling customer refunds and payment requests.
• Completing supplier statement reconciliations and AP reviews.

Skills

Organizational skills

Teamwork

Adaptability

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Xero accounting package

Approval Max

Job description

This range is provided by WeFlex. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

About WeFlex

WeFlex is at the forefront of the electric vehicle revolution - and our mission is to make electric vehicles accessible - starting with the ride-hailing market (e.g. Uber and Bolt).

We provide ride-hailing drivers with finance to purchase a range of different electric vehicles, from affordable MGs to luxury Mercedes and Teslas. We are growing at a very rapid pace (60% YOY, profitable for the last 2 years) and the fleet and customer base are growing with us, with just under 2,000 customers driving cars in our fleet and plans to double this over the next year.

The Opportunity

As an accounts assistant, your role is integral to maintaining accurate financial records and executing various financial tasks within the organisation. In addition, you will be in charge of processing and reviewing all invoices in order to load into the bank for payment.

You will work with a strong finance team based in London which is supported by an offshore finance function.

This is an extremely exciting opportunity to join a fast-growing business in the automotive industry based in Central London.

Key Responsibilities

Supplier and Customer Payments

• Working with the business ensure purchase orders are created and matched to invoices correctly.
• Reviewing and processing weekly supplier payments.
• Handling customer refunds and payment requests.
• Completing supplier statement reconciliations and AP reviews as required.
• Communicating with relevant suppliers to process invoicing and resolving queries.
  
  

Expense Claims

• Review the expense claims for correct cost allocation and VAT treatment.
• Follow up for approvals from line managers.
  
  

Lender Payments and Reporting

• Prepare and process weekly cash sweeping
• Work with the fleet and operations teams to prepare the drawdown requests.
• Submit the interest and debt repayments for review and load to the bank.
  
  

Sending Loan Note Holders Payment Amounts

• Sending payment amounts to loan note holders for tax year on a quarterly basis.
• Calculate the interest on these loan note
  
  

Reporting and General

• Work with senior members of the team on balance sheet reconciliations and other ad hoc requests
• Identify and implement process improvements in areas such as supplier payment runs, approval workflows, and other key financial processes.
• Routine preparation of reports for partners such as Uber or key stakeholders
• Scan post and office admin
• Assist with bank and payment queries from other departments
  
  

Requirements

The company is looking for a dedicated, hardworking and ambitious individual who will engage in a hands-on capacity in a fast-paced environment.

Essential

• 2-3 years proven experience in bookkeeping or accounts payable roles
• Adaptable to change and highly organised
• Passionate about contributing to the success of a high growth business
• Great teamwork and positive contribution within the immediate finance team and other teams within the Company
• Open to adapting and improving in new processes and ways of working
  
  

Desirable

• Bachelor's degree in Accounting, Finance, or related field preferred (relevant experience will be considered).
• Experience of Xero accounting package and Approval Max
• Previous experience with offshore/outsourced bookkeepers
  
  

Benefits

• Quarterly Bonus: Up to 10% of your annual base salary, tied to performance metrics.
• Employee Assistance Program: Access to confidential support for personal and professional challenges.
• Cycle to Work Scheme: Save on a new bike and accessories while promoting sustainable travel.
• Discount Clubs: Exclusive access to discounts on a wide range of products and services.
• Career Development: Opportunities for growth within a fast-paced, purpose-driven company.
• Inclusive Environment: Work in a friendly and collaborative office setting in West London.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  IT Services and IT Consulting

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