Accounts Assistant

2020 Recruitment Limited; Glenrothes; On-site; GBP 30,000 - 34,000; Full time

Job summary

2020 Recruitment Limited is working with an established engineering and manufacturing business in Glenrothes to recruit an experienced Accounts Payable / Purchase Ledger Assistant. You will manage supplier accounts, process invoices, match against orders and Goods Received Notes, and prepare payment runs, including BACS, ensuring accuracy and timely reconciliations.

This permanent role offers £30,000 to £34,000 per annum, depending on experience, and requires organised, detail‑oriented

Qualifications

• Experience in purchase ledger and accounts payable.
• Ability to match invoices against purchase orders and Goods Received Notes.
• Strong numerical accuracy and attention to detail.
• Experience using ERP software and Microsoft Excel.

Responsibilities

• Process purchase invoices and match against PO and GRN.
• Maintain accurate supplier accounts and ledger records.
• Set up new suppliers and keep account information up to date.
• Reconcile supplier statements and investigate discrepancies.
• Prepare supplier payment runs (BACS and other payments).

Skills

Purchase ledger

Accounts payable

Finance administration

Excel

ERP software

Education

Bookkeeping qualification

Tools

Sage

OrderWise

ERP software

Job description

2020 Recruitment is working with an established engineering and manufacturing business in Glenrothes that is looking to add an experienced Accounts Payable / Purchase Ledger Assistant to its finance team.

This is a permanent position offering a salary of £30,000 to £34,000 per annum, depending on experience.

This is a hands-on finance position suited to someone who enjoys keeping things organised, working accurately and taking ownership of supplier accounts and purchase ledger activity. Working closely with the senior finance team, you'll play an important part in ensuring invoices, supplier payments and account reconciliations are processed accurately and on time.

The Role

Your responsibilities will include:

• Processing purchase invoices and matching these against purchase orders and Goods Received Notes
• Maintaining accurate purchase ledger and supplier account records
• Setting up new suppliers and ensuring account information is kept up to date
• Reconciling supplier statements and investigating any discrepancies
• Dealing with supplier queries professionally and ensuring issues are followed through to resolution
• Preparing supplier payment runs, including BACS and other payments where required
• Processing freight invoices and supporting international supplier transactions
• Monitoring outstanding Goods Received Notes and obtaining missing invoices from suppliers
• Reconciling company card and virtual card transactions
• Maintaining Goods in Transit information where required
• Processing recurring supplier invoices and monthly finance transactions
• Reviewing and processing employee expenses
• Managing petty cash and assisting with routine month-end finance housekeeping
• Supporting the Financial Controller and wider finance team with general accounts duties
• Maintaining accurate financial records and handling sensitive information confidentially

You will also contribute to wider workplace responsibilities, including acting as a designated Fire Warden.

What We're Looking For

We're looking for someone with previous experience in purchase ledger, accounts payable, finance administration or a similar accounts-based role.

You should be comfortable processing a reasonable volume of invoices, reconciling supplier accounts and investigating discrepancies rather than simply passing queries on.

You'll ideally have:

• Previous purchase ledger or accounts payable experience
• Experience matching invoices against purchase orders and Goods Received Notes
• Good supplier statement reconciliation skills
• Confidence dealing directly with suppliers regarding invoice and account queries
• Strong numerical accuracy and attention to detail
• Experience using accounting or ERP software
• Good working knowledge of Microsoft Excel
• The ability to organise your workload and work to regular finance deadlines
• A professional and confident communication style
• The ability to work independently while being part of a wider finance team

Additional Experience That Would Be Beneficial

Experience with Sage or OrderWise would be particularly useful, although this is not essential.

We'd also be interested in speaking with candidates who have experience of any of the following:

• Preparing BACS or supplier payment runs
• International or overseas supplier payments
• Freight invoice processing
• Company credit card reconciliations
• Intercompany transactions
• Goods in Transit
• Employee expenses and petty cash
• VAT on purchase invoices
• Manufacturing, engineering, distribution, import or export environments

A bookkeeping, finance or accounting qualification would be welcomed but is not essential where you can demonstrate strong practical experience.

About the Opportunity

This is an opportunity to join an established Fife business with a long history in engineering and manufacturing. You'll become part of a supportive team and take on a varied finance role where accuracy, reliability and good communication are genuinely valued.

For further information or a confidential discussion, contact 2020 Recruitment on 01592 805600.