Accounts Officer - Payable/Receivable

royalihc; Newcastle upon Tyne; On-site; GBP 28,000 - 38,000; Full time

Job summary

Royal IHC is seeking a proactive Accounts Payable/Receivable professional to take ownership of day-to-day ledger activities in a fast-paced environment. Reporting to the Financial Controller, you will ensure invoices, billing, payments, and cash flow are managed accurately.

The role requires strong Excel and finance system experience, with excellent communication to stakeholders at all levels and a proactive, solution-focused approach to problem solving.

Qualifications

• Experience in Accounts Payable/Receivable or transactional finance.
• Strong communication with stakeholders at all levels.
• High attention to detail and accuracy in financial data.
• Advanced Excel skills (Pivot Tables) and ERP/finance systems.

Responsibilities

• Manage Purchase Ledger and Debtor Ledger with accuracy and compliance.
• Process supplier invoices and credits, coded and posted promptly.
• Coordinate UK and overseas supplier payments and remittances.
• Raise and manage sales invoices for internal and external customers.
• Reconcile supplier statements and customer accounts; resolve queries.
• Monitor outstanding debt; lead debtor/creditor reviews and actions.
• Support cash flow management and monthly forecasting.
• Manage GRNI ledger and month-end balances; assist with month-end activities.
• Support audits, statutory reporting, and government grants.
• Ensure credit card expenditure is reconciled per policy.

Skills

Communication skills

Organisation

Problem solving

Attention to detail

Prioritisation

Tools

Microsoft Excel

Finance systems

IFS

Job description

The role:

We are seeking a proactive and highly organised Accounts Payable / Receivable professional to take ownership of our day-to-day purchase and sales ledger activities. Reporting to the Financial Controller, you will play a key role in ensuring supplier invoices, customer billing, payments, and cash flow processes are managed accurately and efficiently. The successful candidate will have strong communication and problem-solving skills, be confident working with internal and external stakeholders, and possess excellent Excel and finance systems experience. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys driving processes through to completion, and is committed to maintaining high standards of financial control and accuracy.

• Managing the Purchase Ledger and Debtor Ledger functions, ensuring accuracy and compliance with company processes.
• Processing supplier invoices and credits, ensuring they are correctly matched, authorised, coded, and posted in a timely manner.
• Coordinating UK and overseas supplier payment runs and ensuring remittances are issued promptly.
• Raising and managing sales invoices for both internal and external customers.
• Reconciling supplier statements and customer accounts, resolving queries effectively and professionally.
• Monitoring outstanding debt and supplier balances, leading regular debtor and creditor reviews and driving actions through to resolution.
• Supporting cash flow management, including maintaining cash flow forecasts and assisting with monthly forecasting activities.
• Managing the Goods Received Not Invoiced (GRNI) ledger and ensuring balances are accurate at month end.
• Assisting with month-end activities, including reconciliations, KPI reporting, and financial controls.
• Supporting external audits, statutory reporting requirements, and government grant submissions.
• Ensuring company credit card expenditure is reconciled and recorded in line with company policies.

Job requirements:

• Previous experience in a similar Accounts Payable, Accounts Receivable, or transactional finance role.
• Proven ability to manage workloads effectively and drive tasks through to completion.
• Excellent communication skills with the confidence to liaise with stakeholders at all levels.
• Strong organisational skills with the ability to prioritise and plan ahead.
• A proactive and solutions-focused approach to problem solving.
• High level of accuracy and attention to detail.
• Advanced Microsoft Excel skills, including the use of Pivot Tables, and experience using finance systems.
• Experience processing foreign currency transactions and working within a multi-currency environment.
• Flexible and adaptable with the ability to work effectively in a fast-paced environment.

Desirable:

• Experience using the IFS business system.
• Background within an engineering, manufacturing, or construction environment.
• Experience working within a small finance team where flexibility and collaboration are essential.